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Administrator (Level 1) – Real Estate Funds

REF: 240 | Fund Administration |
  • Type: Permanent
  • Job #240

Purpose of the role:

You will have the opportunity to deliver a first class administrative service to a portfolio of clients. In addition, you will have exposure to multiple teams, asset classes and an impressive client base and will work within an inclusive and friendly culture, working alongside some of the best people in industry.


  • Review data and escalate amendments as required to maintain data integrity
  • Assist more senior staff with their client portfolio
  • Administer under supervision a small number of straightforward, non-complex clients
  • Assist with the maintenance of statutory books and records
  • Assist with preparation of regulatory documentation
  • Liaise with intermediaries
  • Prepare payment instructions including for online banking systems, with supporting documents
  • Understand the different requirements/process for payments for high risk clients
  • Monitor for receipt of funds and providing confirmation when received
  • Prepare basic letters
  • Prepare covering letters sending documents out and basic letters – ready for review
  • Prepare BCF (billing control forms) and WIP (work in process reports) for team
  • Send out invoices to clients
  • Settle invoices
  • Statutory filing (minutes) for team
  • Mark up correspondence for filing and book-keeping
  • Accurate and timely saving of electronic (email) correspondence

Skills required:

  • Sound academic background Experience
  • Studying towards or a willingness to study for:
    • COA
    • ICSA Certificate in Offshore Finance Administration
    • STEP Foundation Certificate in International Trust Management
    • Certificate or Diploma in Fund Administration
  • ACA / ACCA Knowledge
  • Previous office experience

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