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Senior Associate / Senior Administrator – Group Company Secretarial

REF: 316 | Secretarial / Admin |
  • Location: St. Helier
  • Type: Permanent
  • Job #316

Purpose of the role:

You will be responsible for delivering the below as part of the Group Company Secretary (GCS) Department ensuring strict and professional compliance is met with all relevant statutory and regulatory requirements for the Board and its associated companies.


  • Undertaking the scheduling and organisation of all relevant meetings such as; collation and distribution of Board pack materials, minute taking/drafting, ensuring the regular and accurate update and maintenance of statutory, internal and external records and diary and email management
  • Perform a range of administration relating to Shareholder Services including the input of share trades, option exercises, update of shareholder information and report creation and checks against and submissions to Companies House
  • Drafting, administering and disseminating shareholder communications, including GDPR updates
  • Preparation, delivery and maintenance of AML and KYC requests
  • Diarising the renewal of trade marks
Skills required:
  • Hold a minimum of 4 years relevant, company secretarial administration experience, in a professional services or financial services firm
  • A relevant professional qualification or part qualification such as STEP or ICSA is desirable
  • Exceptional organisation / time management skills
  • Attention to detail
  • Excellent oral and written communication skills
  • Proactive approach

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