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Senior Fund Administrator

REF: 313 | Fund Administration |
  • Location: St Helier
  • Type: Permanent
  • Job #313

Purpose of the role:

To be responsible for the effective and efficient administration of a portfolio of more complex (largely Islamic) real estate structures, dealing with clients and intermediaries on a daily basis and reporting to the Team Manager to pro-actively develop and build solutions to meet client needs and grow long term relationships.

Responsibilities:

  • Ensure that all administration and client services issues are attended to in accordance with the procedures manual in force at any given time and with relevant client agreements, other documents and regulatory requirements
  • Attend meetings with clients and/or their advisers and the development of the relationships with them; usually with the Team
    Manager or Director, including preparation of Board meeting minutes and general meeting notes where applicable
  • Attend to correspondence with clients and/or their advisers on all matters in a timely and efficient manner
  • Ensure that agreed reporting deliverables relating to client activities are prepared in an accurate and timely manner in accordance with agreed requirements
  • Responsible for providing any other relevant information to the clients and/or their adviser or to third parties at the request of the client
  • Responsible for the efficient day to day management of all client affairs in accordance with the terms of appointment including the maintenance of all relevant records for the relevant structure
  • Undertake client transactions, expected to include (but not restricted to) investment transactions, lending arrangements, payments and investor subscriptions and redemptions
  • Maintenance of statutory records in conjunction with the Corporate Secretarial Team
  • Preparation and submission of regulatory deliverables to the relevant regulatory body in conjunction with the Compliance Team
  • Complete tasks that arise as a result of client reviews undertaken by the Compliance Team and other internal control reviews in a timely and efficient manner
  • Ensure that all required KYC and Customer Due Diligence information is collected from clients and other third parties and considered in accordance with the procedures manual
  • Ensure that accurate bookkeeping of client transactions is performed by the relevant team member in accordance with the procedures manual
Skills required:
  • Constantly looking for ways to do things better, faster, or more efficiently
  • Listening to, understanding, and taking into account the needs of others
  • Doing the right thing for clients, staff and shareholders
  • Working seamlessly together to achieve more than you could do alone
  • Accepting the part you have to play in making the company a successful business for all its stakeholder
  • Taking opportunities or tackling problems with conviction and with a smile
 

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