Axal Leine Preloader

Manager – Private Weatlh

REF: 366 | Trust Administration
  • Type: Permanent
  • Job #366

Purpose of the role:

You will actively contribute to initiatives to improve processes to drive operational excellence.

Responsibilities:

  • Assist where appropriate any CSD’s / Fiduciaries with fee reviews as appropriate in light of current service delivery and requirements to ensure recovery of work in progress (WIP) and achieving fee collection targets as set out in the Business Plan
  • Responsible for ensuring the team meet their commercial objectives and targets through the effective capital management of the P&L for the Client Portfolio to include revenue targets, billable utilization rates for staff, pro-active management of debtor days and cash collections
  • Provide Senior Manager with support with regard to the regular and on-going reviews of any uncommercial fee arrangements within your Client Portfolio. Escalate these concerns to the relevant CSD in question together with an action plan to remediate to improve the profitability for any such client situations
  • Ensure that risk management processes are embedded in the culture, operations and systems used by all staff, driving and exemplifying adherence to agreed policies, procedures and applicable regulation
  • Ensure staff receive any training required so that they are fully conversant with the Company’s policies and procedures. Actively identify training gaps and address them in a timely manner
  • Attendance at and contribution to statutory, management and any other meetings of the business
Skills required:
  • ICSA or STEP Diploma qualified or relevant professional qualification
  • Thorough understanding of the relevant laws relating to ‘Trust Company Business’
  • Thorough understanding of the duties and responsibilities of a Fiduciary business
  • Thorough understanding of industry best practice in relation to Trust and Company administration
  • Minimum of 7 years relevant industry experience
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Fund Compliance Administrator

REF: 365 | Fund Administration, Risk and Compliance
  • Type: Permanent
  • Job #365

Purpose of the role:

Our client's Fund Compliance team are looking for a team player to join their growing team.

Responsibilities:

  • You’ll provide a variety of Fund Compliance tasks, work collaboratively with and assist Compliance Team Members with the day-to-day administration of AML CDD in accordance with the Group and local policies and procedures

Skills required:

  • The right to live and work in Jersey 
  • 1 years’ experience within a financial industry is desirable 
  • Preferably a good understanding of how the Finance Industry works 
  • Willing to take professional qualifications (ICA Certificate or Diploma, or equivalent) 
VIEW JOB

Trust Officer

REF: 364 | Trust Administration
  • Type: Permanent
  • Job #364

Purpose of the role:

Our client is looking for a Trust Officer to play a key role in their Private Wealth team

Responsibilities:

  • You will need to use your own judgement to identify any risks or concerns and report them in a timely manner
  • You will be responsible for providing a variety of administration tasks to support the team and deliver exceptional service to their ever-growing and diversified international client base
Skills required:
  • The right to live and work in Jersey
  • Good Knowledge of the Finance Industry in Jersey
  • Working towards ICSA Certificate in Offshore Finance and Administration or STEP Foundation Certificate in Offshore Trust, or equivalent
  • Working knowledge of Microsoft packages, including Excel, Outlook and Word
VIEW JOB

Trust Officer

REF: 363 | Trust Administration
  • Type: Permanent
  • Job #363

Purpose of the role:

As the Trust Officer, you will assist with the maintenance and delivery of the administration of a portfolio of client entities, providing an overall quality service.

Responsibilities:

  • Perform a wide variety of Trust administration tasks accurately and in a timely manner to support the Company’s ever-growing and diversified international client base
  • Develop working relationships with clients, intermediaries and internal contacts to maximise client retention
  • Provide a high level of quality internal and external client service and the accurate and timely provision of financial administration services
  • Assist the Senior Officers and Management Team with the day-to-day administration of private client portfolios in accordance with the Company’s policies and procedures
  • Plan, prioritise and organise tasks and activities efficiently, ensuring effective time management
  • Effectively manage time input and work in progress on own portfolio
  • Ensure individual financial and non-financial targets are met in order to maintain a sustainable fiduciary business
  • Support a culture upholding the values

Skills required:

  • Working towards either one of the following: –
    • ICSA Certificate in Offshore Finance and Administration
    • STEP Foundation Certificate in Offshore Trust
  • Ideally membership of relevant Professional Institute
  • Evidence of Continued Professional Development
  • Knowledge of the Finance Industry in Jersey
  • Minimum of 2 years’ Trust experience
  • Ability to be flexible and work effectively as part of a Team
  • Ability to prioritise and multi-task
  • Able to work under pressure and within tight deadlines to meet the Team’s, Service line’s and clients’ expectations
VIEW JOB

Trust Officer

REF: 360 | Trust Administration
  • Location: St Helier
  • Type: Permanent
  • Job #360
Purpose of the role:

You will be responsible for the effective and efficient administration of a portfolio of more complex structures, dealing with clients & intermediaries on a daily basis, reporting to the team manager to pro-actively develop and build solutions to meet client needs and grow long term relationships.

Responsibilities:

  • Ensure that the client is delivered the best possible service by the Wealth Structuring Group within the reasonable limitations of the agreed policies and procedures
  • Be a constructive part of the Wealth Structuring Team
  • Provide excellent service through building and maintaining long term relationships
  • Optimise client potential and deliver a consistent, seamless client experience
  • Provide advice to clients ensuring the clients needs are met
  • Demonstrate and promote core values as detailed below
  • Update, scan, file and archive records as necessary to comply with the record retention policies
  • Respond to internal communications concerning matters affecting the operation of any aspect of the business in a timely manner
  • Contribute towards the successful delivery of remediation and other projects approved by the SEG, be that by way of constructive feedback, membership of working parties, research and delivery of information not readily available from the systems and/or the performance of data input or other administrative tasks
Skills required:
  • Ability work under own initiative
  • Ability to communicate effectively with clients and colleagues
  • Able to work under pressure and to tight deadlines
  • Ideally have a professional qualification e.g. ICSA, ACA, ACIB, STEP or hold a legal qualification
  • Extensive experience of Institutional clients
  • Sound knowledge of regulatory framework
  • Understanding of applicable trust and company regulations and establishment procedures
  • Strong organisational and time management skills
  • In association with the Manager/Senior Manager of the Wealth Structuring Department have the ability to interpret client needs and identify appropriate sources of information or experience to formulate structures to meet client requirements
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BI Solution Developer

REF: 359 | IT
  • Location: St Helier
  • Type: Permanent
  • Job #359

 Purpose of the role:

This role will involve taking business and functional requirements from concept and solution development through to deployment to the production environment. 

Responsibilities:

  • Develop and maintain an expertise in IT applications and solutions, in order to identify and query data that may be required to support the business data needs
  • Keep up to date with advances in technology, specifically around the data analysis toolset deployed. Advise the IT Manager of any significant threats or measures required to reduce the risk to the business
  • To ensure all workflows / queries developed are maintained and documented in accordance with the policies and procedures
  • Produce and deliver reports and Management Information regarding the Transformation Team function as and when required by the IT Manager
  • Develop, document and maintain procedures as required to ensure that all aspects of the BI function are well understood and clearly detailed and documented
  • Identify silos of knowledge within the Transformation team, communicate this to the IT manager and ensure that appropriate steps are taken to provide training and to ensure that no one individual is a risk to the normal operation of the Transformation Team function
  • Provide support and resource for data projects as and when required to enable delivery of transformation initiatives undertaken by the various project teams

Skills required:

  • You should have relevant experience, preferably within one or more of the following core technologies: –
    • Alteryx Workflow Designer
    • Alteryx Macros
    • SQL Query writing
    • MS SQL Reporting Services report development
    • MS Share Point – query / design / list creation and maintenance
    • Web application development experience using: 
        • C# or VB
        • HTML / CSS
        • JavaScript / JQuery
        • APIs
        • Working as part of an Agile development team
        • MS Dynamics CRM
  • Fusion – Flying Boat 
VIEW JOB

Senior Trust Officer – Wealth Structuring Group (Contract)

REF: 358 | Trust Administration
  • Location: St Helier
  • Type: Contract
  • Job #358

Purpose of the role:

You will be responsible for the effective and efficient administration of a portfolio of more complex structures, dealing with clients & intermediaries on a daily basis, reporting to the team manager to pro-actively develop and build solutions to meet client needs.

Responsibilities:

  • Ensure that the client is delivered the best possible service by the Wealth Structuring Group within the reasonable limitations of the agreed policies and procedures
  • Provide excellent service through building and maintaining long term relationships
  • Optimise client potential and deliver a consistent, seamless client experience
  • Provide advice to clients ensuring the clients needs are met. 6
  • Update, scan, file and archive records as necessary to comply with record retention policies
  • Respond to internal communications concerning matters affecting the operation of any aspect of the business in a timely manner
  • You will make known to the Managing Director and the Director in charge of the Wealth Structuring Group all matters involving, litigation, potential litigation, claims, potential claims, complaints and potential complaints against the company and matters which under regulations need reference to their approval from directors i.e. fraud, drug trafficking; matters for which no formal guidelines are laid down and matters which fall under the general description "policy matters"
  • You will manage designated companies and trusts in accordance with the agreed procedures and in the spirit of risk mitigation and to be open and transparent when matters arise which give concerns
  • To be an enthusiastic part of the Wealth Structuring Team by identifying and maximising opportunities

Skills required:

  • Ability to work under own initiative
  • Ability to communicate effectively with clients and colleagues
  • Able to work under pressure and to tight deadlines
  • Will ideally have a professional qualification e.g. ICSA, ACA, ACIB, STEP or hold a legal qualification
  • Extensive experience of Institutional clients
  • Sound knowledge of regulatory framework
  • Understanding of applicable trust and company regulations and establishment procedures
  • Strong organisational and time management skills
  • In association with the Manager/Senior Manager of the Wealth Structuring Department, have the ability to interpret client needs and identify appropriate sources of information or experience to formulate structures to meet client requirements.
VIEW JOB

Trust Administrator (Contract)

REF: 354 | Trust Administration
  • Location: St. Helier
  • Type: Contract
  • Job #354

Purpose of the role:

Responsible for supporting a set of Private Wealth client relationships and manage day-to-day service delivery needs, in accordance with the departments’ service standards and company policies and procedures.

Responsibilities:

  • Be a B or C level Authorised Signatory of the Nominee Companies as required
  • Support where appropriate the Jersey owner who has responsibility for the service delivery of the Service
  • Assist with the profitability and financial performance of the Service
  • Be responsible for the service delivery to your clients or team clients, of all services sitting within the Service Family as more clearly defined in the Service Navigator
  • To participate and be involved in both regional and group initiatives and projects relevant to the Service where appropriate
  • Support head of Service delivery for the function to ensure the improvement of our total service delivery to clients
  • Where appropriate promote the organisation's capabilities to clients, identify sales opportunities to be forwarded to the relationship managers and achieve contract extensions or additional business within the account(s)
  • Ensure you maintain the appropriate level of technical expertise, qualifications and experience to provide the Service and ensures this remains up to date through CP
  • Support Client Relationship Managers with the achievement of revenue targets for the Service

Skills required:

  • Ideally 2 years relevant experience
  • Ideally to hold or willing to study towards a JFSC Table 5 qualification
  • Relevant professional qualification, ideally A level or equivalent
  • Good written and verbal communication
  • Customer service oriented with a passion for consistently exceeding client expectation
  • Good knowledge of software packages, i.e. Microsoft Office
  • Good knowledge of relevant regulatory requirements and standards
VIEW JOB

Senior Client Due-Diligence Administrator – Client Service Support

REF: 353 | Risk and Compliance
  • Type: Permanent
  • Job #353

Purpose of the role:

To ensure that existing client due diligence files are in line with the requirement set by the JFSC and all client static data is current and up to date.

Responsibilities:

  • Review existing client due-diligence files to ensure compliance requirements are met
  • Ensure documents are indexed and loaded in the document image system
  • Perform research via internal and external sources, gather and analyze documentation in accordance with regulatory and KYC requirements
  • Working in a pressurized, time-sensitive environment
  • Understand and articulate CDD requirements
  • Prepare relevant forms for company incorporations
  • Prepare and submit beneficial ownership filing with the Jersey Registry
  • To record all time on the Company’s time recording system and ensure narrative is clear
  • Review minutes in order to make relevant statutory updates in the companies data base
  • Achieve financial targets as determined by management
  • Operate in accordance with established SLA’s
  • Contribute to the ongoing efficiency and process development within the team
  • Collaborate with colleagues across the organisation to make sure the client expectations are met
  • Provide support to client-facing functions in the identification and completion of all relevant documentation to support the remediation project
  • Act as a point of knowledge and excellence for all CDD queries

Skills required:

  • You will have direct experience of CDD, particularly complex structures, to include funds, trusts, companies, foundations, limited partnerships
  • You will manage CDD cases through to a successful conclusion, be well organised and have the ability to deliver and work under pressure
  • Must have the ability to understand complex structures, break them down and quickly articulate the CDD requirements as well as the ability to make quick and concise decisions and clearly articulate the rationale is needed
  • Have excellent relationship management skills, company, trust or funds administration background and a track record in understanding the Money Laundering Jersey Order and the AML Handbook CDD Rules
  • Previous experience in working on a KYC remediation project, Client Onboarding team or Trust, Company or Fund Administration is essential
VIEW JOB

Compliance Monitoring Officer

REF: 352 | Risk and Compliance
  • Type: Permanent
  • Job #352

Purpose of the role:

To support the Compliance Monitoring team with a primary focus on the timely completion of controls testing in line with the compliance monitoring plan.

Responsibilities:

  • Assistance with the timely completion of controls testing and compliance monitoring plan, including summarising work undertaken and preparation of draft reports for review
  • Making, or assisting with, appropriate recommendations where findings have been identified within the testing
  • In conjunction with the above tasks, work with the CMP Manager to ensure accurate and timely board reporting and assisting with tracking of findings, where relevant
  • Assistance with the development and design of test plans or adjustments to existing test plans
  • Could include assistance with Enterprise Risk Management framework and collection / reporting of KRIs, dependent on candidate
  • Other relevant GRC adhoc duties as required from time to time

Skills required:

  • Controls testing experience (or strong understanding) – identifying and testing controls
  • Ability to juggle priorities and communicate effectively with the team
  • Understanding of legislative and regulatory requirements for TCB and FSB
  • Strong numeracy, written and IT skills – spreadsheets, PowerPoint, Word
  • Strong academic background and relevant qualifications or desire to study
VIEW JOB

Senior Trust Administrator

REF: 351 | Trust Administration
  • Location: St Helier
  • Type: Permanent
  • Job #351

Purpose of the role:

Our client is looking for a Senior Trust Administrator to assist with the administration, bookkeeping and/or preparation of annual accounts for a portfolio of private clients, including trusts and companies, under the supervision of the Manager.

Responsibilities:

  • Making payments
  • Communicating with intermediaries by email, letter and telephone
  • Accurate and timely administration and bookkeeping
  • Preparation of trust and company accounts and annual reviews
  • Assistance with the preparation of monthly/quarterly reporting
  • Assistance with FATCA / CRS Reporting
  • Ensure own and junior team members have completed time sheets on a daily basis
  • Achieve chargeability, WIP, recoverability and debtor targets within deadlines set 
  • Apply internal risk management procedures 
  • Produce and provide high-quality documents
  • To be the contact for juniors when it comes to technical matters and on professional relationships
  • Any other reasonable duties that may be assigned
Skills required:
  • A minimum of 3-5 years experience working in a private client trust and company environment
  • Accounts preparation and bookkeeping skills are essential
  • Always striving for excellent client service and delivery
  • A high level of tact, diplomacy and confidentiality is essential due to the nature of the work
  • Strong analytical skills are essential, with accurate and timely completion of work
  • Experience with global trade settlement and corporate action events preferred
  • Ability to be proactive with very close attention to detail to ensure work is of a consistently high standard
  • Exceptional, administrative, analytical and organisational skills are essential, with accurate and timely completion of work

 

 

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Senior Associate, Relationship Management – Family Office

REF: 350 | Trust Administration
  • Location: St. Helier
  • Type: Permanent
  • Job #350

Purpose of the role:

You will report to the local Head of Family Office International but you may work for more than one senior executive in the FOI team. This role involves close and regular interaction with clients and third parties as well as with internal departments and business units.

Responsibilities:

  • Build and maintain long term relationships with clients which includes all forms of contact/communication with clients and their advisers 
  • Develop and maintain relationships with internal departments/business divisions of the Group to effectively manage the clients’ affairs
  • Support the business development/marketing efforts of the Group
  • Consult with third party professionals such as lawyers, tax specialists and asset managers, and obtain their opinions pertaining to the management of the clients’ affairs
  • Run clients’ affairs including preparing meeting documents, analysing performance of investments, valuing investments; analysing costs
  • Ensure all transactions pertaining to the management of the clients’ affairs are executed timely, efficiently and accounted for correctly
  • Obtain in-depth knowledge of their clients, their businesses and the family dynamics, maintaining the client file with meeting notes, becoming familiar with the trust deed and entity structures
  • Approve payments, cash management, forex transactions
  • Review financial statements of client entities
  • Renegotiate existing loans with banks, negotiate new loans with banks
  • Review contracts between client entities and third parties
  • Share and develop expertise and provide team members with technical assistance on complex documentation, including reviewing and drafting where necessary
  • Understand and manage risk involved in administering structures, ensuring internal procedures are adhered to and maintained
Skills required:
  • Educated to degree level (or equivalent)
  • Relevant Professional qualification (e.g STEP, ACCA etc.)
  • 3 – 5 years relevant post-qualification experience
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Assistant Trust Manager

REF: 349 | Trust Administration
  • Type: Permanent
  • Job #349

Purpose of the role:

You will be responsible for a complex portfolio of clients, ensuring a high level of service is given to clients in accordance with relevant mandates so that operational and fiduciary risk exposures are effectively managed.

Responsibilities:

  • Provide assistance and support to the Director, when required
  • Develop relationships with clients, intermediaries, prospective clients and other professional advisors. This will involve travelling to meet contacts where necessary
  • To ensure that the company's procedures and standards are met with a particular focus on effective time recording, billing and collection along with efficient process completion of accounts, annual and investment reviews
  • Act as a minimum of a B Signatory 

Skills required:

  • You must be an experienced and qualified professional with a minimum of 10 years' management practice of Trust and Fiduciary Services
  • Expected to maintain an awareness of industry best practice and developments in other jurisdictions 
  • Hold a relevant professional qualification, enabling you to hold a table 5 qualification (and working towards table 4) along with relevant experience as defined by the Jersey Financial Services Commission 

 

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Compliance Officer / MLRO

REF: 348 | Risk and Compliance
  • Type: Permanent
  • Job #348

Purpose of the role:

To carry out the functions of compliance and risk management, with emphasis on ensuring that the business operates within all required legislation and regulation; you will be Compliance Officer, Money Laundering Compliance Officer and Money Laundering Reporting Officer for the branch.

Responsibilities:

  • Participate as a member of the Operating Committee of the branch
  • Handle risk matters required of the branch
  • Ensure that the business operates in line with all relevant Jersey Laws and regulations
  • Conduct all required reporting the Jersey Financial Services Commission
  • Complete all required reporting, participating as required at any meetings
  • Conducting, within required timescales, the monitoring required under the Branch approved monitoring plan, issuing reports following monitoring undertaken and tracking findings to a conclusion and the reporting of progress against such plan to OPCO and JBOC
  • Maintain the Branch’s breaches/losses registers and complaints database ensuring accurate management reports are available, reporting to regulators as required
  • Oversee Branch client take-on, compliance assessment of risks and obtaining Group approvals of new clients as required
  • Checking documentation provided for new clients and ensuring the accuracy of client data within NCM, providing sign off once CAC approved
  • Ownership of NCM Compliance workflows for periodic reviews and CIP updates
VIEW JOB

Senior Trust Officer – Private Wealth (Contract)

REF: 347 | Trust Administration
  • Location: St. Helier
  • Type: Contract
  • Job #347

Purpose of the role:

To proactively develop your existing client’s relationships and to support with your team’s client relationships and support new business commercial activities to develop new relationships.

Responsibilities:

  • Support the ongoing contractual relationships and the operational delivery of services to clients for an account or group of accounts.
  • Serve as a primary or general point of contact for your or teams client relationships and ensure client satisfaction
  • Support the delivery of contracted services to clients to ensure that SLAs (service level agreements) and KPIs (key performance indicators) as defined in the relevant contracts are met or exceeded
  • Ensure all work performed is invoiced on time and in line with client contracts
  • Support relationship managers and the finance function for any outstanding client debt
  • Work with your team to ensure you build and maintain strong relationships with clients as well as other teams and provides day-to-day assistance, advice and support
  • Ensure you maintain the appropriate level of technical expertise, qualifications and experience to provide the Service and ensures this remains up to date through CPD
  • Where appropriate promote the organisation's capabilities to clients, identify sales opportunities to be forwarded to the relationship managers and achieve contract extensions or additional business within the account(s)
  • Support head of Service delivery for the function to ensure the improvement of total service delivery to clients
  • To participate and be involved in both regional and group initiatives and projects relevant to the Service where appropriate

Skills required:

  • Ideally 2 years relevant experience Ideally to hold or willing to study towards a JFSC Table 5 qualification
  • Relevant professional qualification, ideally A level or equivalent
  • Good written and verbal communication
  • Customer service oriented with a passion for consistently exceeding client expectation
  • Good knowledge of software packages, i.e. Microsoft Office
  • Good knowledge of relevant regulatory requirements and standards
VIEW JOB

Officer – Private Wealth (Contract)

REF: 346 | Trust Administration
  • Location: St. Helier
  • Type: Contract
  • Job #346

Purpose of the role:

You will be responsible for supporting a set of Private Wealth client relationships and manage day-today service delivery needs, in accordance with the departments’ service standards and company policies and procedures.

Responsibilities:

  • Support the ongoing contractual relationships and the operational delivery of services to clients for an account or group of accounts
  • Serve as a primary or general point of contact for your or teams client relationships and ensure client satisfaction
  • Support the delivery of contracted services to clients to ensure that SLAs (service level agreements) and KPIs (key performance indicators) as defined in the relevant contracts are met or exceeded
  • Ensure all work performed is invoiced on time and in line with client contracts
  • Support relationship managers and the finance function for any outstanding client debt
  • Work with your team to ensure you build and maintain strong relationships with clients as well as other teams and provides day-to-day assistance, advice and support
  • Ensure you maintain the appropriate level of technical expertise, qualifications and experience to provide the Service and ensures this remains up to date through CPD
  • Where appropriate promote the organisation's capabilities to clients, identify sales opportunities to be forwarded to the relationship managers and achieve contract extensions or additional business within the account(s)
  • Support head of Service delivery for the function to ensure the improvement of total service delivery to clients
  • To participate and be involved in both regional and group initiatives and projects relevant to the Service where appropriate

Skills required:

  • Ideally 2 years relevant experience Ideally to hold or willing to study towards a JFSC Table 5 qualification
  • Relevant professional qualification, ideally A level or equivalent
  • Good written and verbal communication
  • Customer service oriented with a passion for consistently exceeding client expectation
  • Good knowledge of software packages, i.e. Microsoft Office
  • Good knowledge of relevant regulatory requirements and standards
VIEW JOB

Client Officer – Private Clients

REF: 345 | Trust Administration
  • Type: Permanent
  • Job #345

Purpose of the role:

To perform specialist functions on own allocated caseload, guided as appropriate by a line manager, providing a quality service to meet the needs of both the client and the business.

Responsibilities:

  • Perform specialist functions on own allocated caseload, only referring unusual or more difficult problems when necessary
  • Enhance and maintain client relationships for own caseload, ensuring a quality service
  • Plan and prioritise own workload and that of immediate colleagues to ensure that target/deadlines are achieved
  • Ensure that client requests are dealt with in accordance with the firm’s service standards
  • Train/ work with less experienced colleagues in the performance of tasks and procedures in given specialisation
  • Contribute to the appraisal of more junior colleagues in unit
  • Build and maintain own technical knowledge in order to keep up to date and relevant
  • Be proactive in recognizing and pursuing opportunities for improving procedures and controls
  • Ensure all bookkeeping is completed in accordance with the guidelines in the DPPM
  • Ensure reconciliations on client base are completed in accordance with the guidelines in the DPPM
  • Record time spent on different client matters accurately
  • Ensure quotes are provided to clients (in accordance with the firm’s standard tariff) for standard tasks
  • Ensure quotes are agreed with the manager for any bespoke or unusual transactions and that clients are kept appraised of the WIP
  • Ensure productivity target achieved on a regular basis (with Manager approving any exceptional requests)
  • Ensure invoices on own client base are raised in accordance with the firms billing cycle as detailed in the DPPM
  • Ensure activities are used, monitored and actioned in a timely manner for self and any ATO’s working on caseloads

Skills required:

  • Client satisfaction
  • Effectiveness in training less experienced colleagues on specific tasks in given specialisation
  • Flexibility in role
  • Proof of working on own initiative
VIEW JOB

Administrator (Level 1) – Corporate Services

REF: 344 | Corporate Services, Fund Administration
  • Type: Permanent
  • Job #344

Purpose of the role:

You will have the opportunity to deliver a first class administrative service to a portfolio of clients. In addition, you will have exposure to multiple teams, asset classes and an impressive client base and will be working within an inclusive and friendly culture, working alongside some of the best people in industry.

Responsibilities:

  • Assist more senior staff with their client portfolio
  • Administer under supervision a small number of straightforward, non-complex clients
  • Assist with the maintenance of statutory books and records
  • Assist with preparation of regulatory documentation
  • Liaise with intermediaries
  • Prepare payment instructions including for online banking systems and with supporting documents
  • Understand the different requirements/process for payments for high risk clients
  • Monitor for receipt of funds and providing confirmation when received
  • Producing reports
  • Collating information
  • Circulate packs
  • Prepare BCF (billing control forms) and WIP (work in process reports) for team
  • Send out invoices to clients
  • Settle invoices
  • Schedule for team meetings
  • Update of team schedules/reports
  • Update any team specific spreadsheets/information
  • Provide support to team
  • Request CDD documentation (under supervision)
  • Understand what is appropriate and acceptable

Skills required:

  • Sound academic background
  • Studying towards or willing to study towards a table 5 qualification
  • Previous office experience
  • Well-developed communication skills – written and verbal English
  • Working with conflicting and demanding deadlines
  • Accepts responsibility
VIEW JOB

Senior Administrator – Corporate (Contract)

REF: 343 | Corporate Services, Fund Administration
  • Type: Contract
  • Job #343

Purpose of the role:

Our client is seeking a Senior Administrator to join their Corporate Services Department to deliver a first-class administrative service to a varied portfolio of Corporate clients. This is an exciting opportunity to work on a variety of transactions and structures alongside leaders in the industry who bring together a varied mix of skills and expertise. The Corporate Services team is an incredibly collaborative, dynamic team with an impressive client base who are committed to customising their approach to the needs of each client and transaction.

Responsibilities:

  • Administration of a varied portfolio of clients, in accordance with procedures
  • Liaising with clients on day to day matters
  • Responsibility for the maintenance of statutory books for own portfolio
  • Responsibility for client appropriate regulatory documentation (including where appropriate NRL returns and HMRC filings)
  • Delegate payment instructions for own clients to more junior staff – as appropriate
  • Review payment instructions prepared by more junior staff
  • Understand the different requirements/process for payments for high risk clients
  • Delegate monitoring of receipt for own clients to more junior staff – as appropriate
  • Preparation of client adoption documents for own clients
  • Liaising with clients to ensure understanding of structure/transaction
  • Collating CDD documentation
  • Organising client Board meetings and managing onsite client Board meetings
  • Sending out notices in accordance with law and articles
  • Ensuring meetings are convened in accordance with articles
  • Drafting minutes and resolutions for meetings for own clients
  • Analyse WIP for own clients
  • Prepare client billing
  • Send out invoices to clients (delegate as appropriate)

Skills required:

  • Table 5 Qualification
  • Sound academic background
  • Studying for or a willingness to study for:
    • ICSA Diploma
    • Diploma in Fund Administration
    • Any other Table 4 qualification
  • 4 years relevant industry administration experience with at least 3 years’ experience in running own portfolio, preferably with exposure to corporate clients
  • Experience of developing and coaching others on a one to one basis
VIEW JOB

Trainee Administrator, Data Management

REF: 342 | IT
  • Type: Permanent
  • Job #342

Purpose of the role:

Within this role you will provide data management administrative support to the team, in line with the defined business activities, ensuring that all tasks are carried out efficiently and effectively, in accordance with the procedures. This will include assisting with remediation, filings, project work and CDD.

Responsibilities:

  • Assist with any relevant tasks which are highlighted in periodic reviews
  • Help clear review points which result from such periodic reviews
  • Update mandatory and non-mandatory fields in NavOne and/or other database platforms, as required in order to ensure that the core data is kept up to date at all times
  • Assist with any data remediation work
  • Prepare appointment and resignation workflows for Controllers, Directors, Entities etc. and any others, as required
  • Help with the drafting and submitting of the Jersey Tax Returns, JFSC Data Remediation and the Annual Statement Declaration
  • Assist with the preparation of JFSC BOC Filings
  • Provide support to the wider Institutional business with updating the Companies Registry
  • Assist with any remediation project as and when required
  • Assist the Team to save CDD in the relevant CDD folder when required and to assist the Team generally with preparing and researching any CDD tasks

Skills required:

  • GCSEs in English Language and Mathematics
  • Previous office experience
  • Working knowledge of Microsoft Office
  • A basic understanding of the local finance industry and regulatory requirements
  • Excellent written and verbal English
  • A high level of accuracy with good attention to detail
  • Good time management
  • Good communication skills
VIEW JOB

Transfer Agency Administrator (Contract)

REF: 341 | Fund Administration
  • Location: St Helier
  • Type: Contract
  • Job #341

Purpose of the role:

Our client is looking for a Transfer Agency Administrator with knowledge of Transfer Agency and industry practice to include Property Funds, on a 6 month contract to deliver excellent service to a range of fund clients.

Responsibilities:

  • Assist in the review of system developments, UAT testing and ad hoc projects
  • Prepare and distribute shareholder statements and Investment Management reports
  • Resolve client and investor queries within agreed timeframes
  • Maintain shareholder register and investor files
  • Undertake investor account opening, closing and amendments
  • Prepare audit requests and process trades for a range of complex offshore funds in line with controls and procedures
  • Prepare and process fund distributions to fund specific deadline

Skills required:

  • Computer literacy across a variety of applications
  • Have an understanding of the features of the different types of fund structures
  • Have the ability to manage and mitigate risk
  • An understanding of the offshore funds compliance and regulatory regime
  • Excellent knowledge of Microsoft applications including Excel, Word and One Note
  • Experience in using MultiFonds TA or similar platform
VIEW JOB

Trainee Administrator, Onboarding

REF: 339 | Risk and Compliance
  • Type: Permanent
  • Job #339

Purpose of the role:

You will provide a multi-jurisdictional service for the Institutional business to onboard new clients/investors whilst ensuring the company remain compliant with regulatory obligations.  This will involve being responsible for the set-up of client/investors in core systems, ensuring all client and investor static data is captured, recorded and accurate.

Responsibilities:

  • Assist in the day-to-day Client and Investor Onboarding & system set up for Institutional business that will require multi-jurisdictional visibility
  • Support client facing teams from an Onboarding Operational perspective
  • Ability to work in a fast paced, high pressured work environment
  • Responsible for the system set up of client and investor static data, ensuring all data is captured, recorded and accurate in all core platforms used by the business
  • Responsible for setting up appropriate workflows within core systems, performing scrutiny and adverse media searches
  • Performing Risk assessments and completing client profiles containing SOW/SOF information, verifying client and investor risk ratings
  • Assist with Fund investor closing, working closely with Onboarding specialist for the successful delivery of Fund investor closures
  • Prioritise and organise day to day workloads
  • Dealing with internal and external day to day queries in a timely manner
  • Assist in appropriate projects and initiatives relating to Operations teams
  • Attend to regular team meetings
  • Learn and understand the basics, what is appropriate and acceptable in relation to AML/SOF/SOW/CDD, escalating any issues and risks accordingly
  • Assist in providing MI to the business

Skills required:

  • Good academic background
  • Willing to work towards a recognised qualification ideally within ICA or AML
  • Previous office experience (Desirable)
  • Working knowledge of Microsoft Office
VIEW JOB

Compliance Director

REF: 338 | Risk and Compliance
  • Type: Permanent
  • Job #338

Purpose of the role:

To lead the Compliance Governance team and provide management, guidance and training to enable them to progress in their careers within compliance.

Responsibilities:

  • Work with colleagues in developing and maintaining a good compliance culture throughout the Jersey business
  • Act as Money Laundering Reporting Officer, Money Compliance Reporting Officer and Compliance Officer, where required, ensuring all aspects of the role and responsibilities are complied with in accordance with the relevant Jersey legislation and regulations and Policies and Procedures
  • Provide advice on the compliance implications of proposed new services ahead of referral by the business to the Board
  • Serve as a member of the New Business Committee
  • Attendance and input into New Business Committee meetings
  • Responsible for assisting the Board to manage compliance by assisting with the preparation of BRA/ERA, AML/CFT Business Risk Assessment and AML/CFT Strategy and Compliance Monitoring Plan
  • Responsible for overseeing the Compliance Monitoring Plan and providing feedback to the Board
  • Assist with the facilitation, creation and continuing operation of a compliance and control regime which ensures compliance with relevant regulations, laws and internal policies and procedures
  • Assist the Board with the management of all Jersey policies and procedures
  • Prepare compliance reports for the Risk Oversight Committee and Jersey Board Meetings
  • Serve as a member of the Risk Oversight Committee
  • Identify new relevant regulations and create new policies and procedures accordingly
  • Remain up to date with the obligations under the AML/CFT legislation and take reasonable measures to ensure compliance
  • Advise and assist with training and competency matters to include training staff in regulatory, legislative, Anti-Money Laundering, Countering the Financing of Terrorism and internal policies and procedures, compliance requirements and raising compliance awareness

Skills required:

  • Broad understanding of relevant regulatory requirements for regulated financial services business within the jurisdictions
  • Excellent attention to detail and technical skills
  • Corporate or Fund experience would be preferred
  • 6 or more years’ experience in Risk and Compliance
  • Hold a relevant professional qualifications such as ICA International Diploma in Governance, Risk and Compliance
VIEW JOB

Onboarding Manager

REF: 336 | Risk and Compliance
  • Type: Permanent
  • Job #336

Purpose of the role:

Within this role you will be providing a multi-jurisdictional service for the Institutional business to onboard new clients and investors. You will also be responsible for the day to day Client and Investor Onboarding & Data Management Institutional business.

Responsibilities:

  • Act in a collaborative manner, supporting their clients, relationship managers and teams from an Onboarding and Data Management perspective
  • Continuously assess processes and identify areas of weakness and work with the Client Delivery Management team to implement improvements
  • Client focused with an ability to work in a fast paced, high pressured work environment
  • Work closely with the clients and their advisors to understand complex structures and deliver commercial and pragmatic solutions to meet client and business needs
  • Act as a workstream lead to support delivery of a variety of new client transition initiatives and co-ordinate with the team members ensuring delivery of a superior client experience
  • Act as a point of escalation and resolve complex issues related to the onboarding process
  • Deal with internal and external day to day queries in a timely manner
  • Assist in appropriate projects and initiatives relating to Operations teams
  • Attend to regular team meetings and constructively contribute
  • Understanding what is appropriate and acceptable in relation to AML/SOF/SOW/CDD and other compliance obligations, and escalating issues and risks accordingly
  • Assist in providing MI to the business

Skills required:

  • Recognised relevant ICA, AML or equivalent Professional Qualification
  • 5-8 years' relevant finance industry experience, with the legal, compliance or regulatory sector
  • Experience PE/Real Estate fund structures
  • Previous experience in a MLRO/MLCO Compliance or similar role
  • Experience within AML/CDD onboarding fund sector
  • Experience of client service delivery
VIEW JOB

Facilities Management Administrator

REF: 333 | Facilities
  • Type: Permanent
  • Job #333

Purpose of the role:

The FM Administrator is FM Helpdesk first point of contact, administering and scheduling maintenance tasks and is critical to the timely planning of facilities management activities, in particular those activities undertaken in the Channel Islands.

Responsibilities:

  • Administration of the FM database, including regular task reviews, updates and task archiving
  • Assist Head of Facilities Management with the planning, scheduling and execution the Group portfolio facilities management, liaising with FM Vendors regarding reactive, planned preventative maintenance (PPM) and statutory compliance inspections
  • Ensure the inspections and works to residential properties do not conflict with resident’s occupancy
  • Document uploads to the CAFM system linking with the Company’s SharePoint, including maintenance and defect worksheets
  • Ensure the formal reporting of statutory compliance to Head of Facilities Management, and the development of recovery plans for missed inspections/remedial work by FM Vendors
  • Schedule works, track and monitor bill labour and materials for minor works
  • Plan, schedule and monitor the allocation of owned vehicles and plant as directed by Head of Facilities Management
  • Assist with insurance amendments and renewals for owned vehicles and plant, to the levels directed by Head of Facilities Management
  • Support the FM Data Manager in the integration of scheduling data and planning processes into the FM data platform, ensuring that an appropriate dashboard or suite of reports is created
  • Monitoring, synchronisation and checking of FM Vendor’s administration of CAFM system, as per supplier contract
  • Assisting with administrating all FM financial activities, including financial reporting, financial uploads to FM database, raising RFPs and PORs

Skills required:

  • Tactful and customer focused with proactive problem-solving attitude and ability to maintain strict confidentiality
  • Customer services experience would be advantageous
  • Highly organised
  • Adaptable to a changing and varied workload, with competing pressures and influences
  • Analytically minded with skills in Excel
  • Some Facilities Management experience of an international portfolio of residential and commercial property would be an advantage, but not essential
  • An ability to work in a small team without close supervision is essential
VIEW JOB

Senior Trust Officer – Family Office

REF: 331 | Trust Administration
  • Type: Permanent
  • Job #331

Purpose of the role:

You will be responsible for a portfolio of clients, so as to ensure that a high level of service is given to clients in accordance with relevant mandates so that operational and fiduciary risk exposures are effectively managed.

Responsibilities:

  • Provide assistance and support to the designated Trust Manager
  • Developing relationships with clients, intermediaries, prospective clients, other professional advisors
  • Ensure that the Company’s procedures and standards are met with a particular focus on effective time recording, billing and collection along with efficient process completion of Accounts, Annual and Investment Reviews
  • Act as an “C” signatory
  • Ensure compliance with regulatory requirements including, where appropriate, Companies (Jersey) Law 1991 Financial Services (Jersey) Law 1998, Limited Partnership (Jersey) Law 1994, The Proceeds of Crime (Jersey) Law 1999, Collective Investment Funds (Jersey) law 1988 and ensure CPD requirements are met

Skills required:

  • You must be an experienced and qualified professional with a minimum of 3 years management practice of Trust and Fiduciary services, including an understanding of business development, operational and financial activities
  • Have a focus on quality service delivery supported by commercial sense, so as to identify and anticipate business opportunities, weaknesses and strengths to be able to develop appropriate initiatives that link the business with broader company initiatives within the group and into new areas through professional intermediaries and other contacts
  • Good presentation and communication skills are necessary along with strong interpersonal skills are essential
  • You will be expected to maintain an awareness of industry best practise and developments in other jurisdictions so that the range of services offered to client is continually reviewed
  • Hold a relevant professional qualification enabling you to hold a table 5 qualification (and work towards table 4) along with relevant experience as defined by the Jersey Financial Services Commission
VIEW JOB

Senior Trust Officer – Wealth Structuring Group

REF: 328 | Trust Administration
  • Location: St Helier
  • Type: Permanent
  • Job #328

Purpose of the role:

You will be responsible for the effective and efficient administration of a portfolio of more complex structures, dealing with clients & intermediaries on a daily basis, reporting to the team manager to pro-actively develop and build solutions to meet client needs and grow long term relationships.

Responsibilities:

  • Ensure that the client is delivered the best possible service by the Wealth Structuring Group within the reasonable limitations of the agreed policies and procedures
  • Provide excellent service through building and maintaining long term relationships
  • Optimise client potential and deliver a consistent, seamless client experience
  • Provide advice to clients ensuring the clients needs are met. 6
  • Update, scan, file and archive records as necessary to comply with record retention policies
  • Respond to internal communications concerning matters affecting the operation of any aspect of the business in a timely manner
  • You will make known to the Managing Director and the Director in charge of the Wealth Structuring Group all matters involving, litigation, potential litigation, claims, potential claims, complaints and potential complaints against the company and matters which under regulations need reference to their approval from directors i.e. fraud, drug trafficking; matters for which no formal guidelines are laid down and matters which fall under the general description "policy matters"
  • You will manage designated companies and trusts in accordance with the agreed procedures and in the spirit of risk mitigation and to be open and transparent when matters arise which give concerns
  • To be an enthusiastic part of the Wealth Structuring Team by identifying and maximising opportunities

Skills required:

  • Ability to work under own initiative
  • Ability to communicate effectively with clients and colleagues
  • Able to work under pressure and to tight deadlines
  • Will ideally have a professional qualification e.g. ICSA, ACA, ACIB, STEP or hold a legal qualification
  • Extensive experience of Institutional clients
  • Sound knowledge of regulatory framework
  • Understanding of applicable trust and company regulations and establishment procedures
  • Strong organisational and time management skills
  • In association with the Manager/Senior Manager of the Wealth Structuring Department, have the ability to interpret client needs and identify appropriate sources of information or experience to formulate structures to meet client requirements.
VIEW JOB

Reviewer – Operations & Risk

REF: 327 | Trust Administration
  • Type: Permanent
  • Job #327

Purpose of the role:

You will ensure that all client and entity reviews are completed in accordance with procedures and specified timescales.

Responsibilities:

  • Raise issues in a clear and concise manner
  • Identify trends that lead to issues being raised
  • Maintain registers of reviews with accurate data
  • Update closing data as required
  • Assistance with internal improvement initiatives
  • Assist with the development and maintenance of risk frameworks for internal and external regulatory reporting purposes
  • Drafting / updating policy & procedures in line with improvement initiatives
  • Ad hoc reviews where a specific purpose has been identified and requested by the business

Skills required:

  • You must possess relevant experience obtained in a trust and company environment
  • Possession of a certified ICSA/STEP qualification is desirable or a willingness to obtain one
  • Basic excel and word skills required
  • Property administration experience would be desirable
VIEW JOB

Trainee Administrator – Real Estate Corporate

REF: 325 | Fund Administration
  • Type: Permanent
  • Job #325

Purpose of the role:

Our client's Real Estate Corporate Department is looking for a Trainee Administrator to join their growing team. This is an exciting opportunity to work within an inclusive and friendly culture alongside some of the best people in industry. In addition, they are committed to training and development and will support in every way as you embark on your career. 

Responsibilities:

  • Prepare payment instructions including for online banking systems, with supporting documents for own clients
  • Understand the different requirements/process for payments for high risk clients
  • Monitor for receipt of funds and providing confirmation when received
  • Statutory filing (minutes) for team
  • Mark up correspondence for filing and bookkeeping
  • Prepare (with assistance) for review
  • Draw down checklists
  • Distributions checklists
  • Investment checklists
  • Requesting CDD documentation (under supervision)
  • Understand what is appropriate and acceptable
  • Schedule meetings
  • Update team schedules/reports
  • Update team specific spreadsheets/information

Skills required:

  • Studying towards or a willingness to study for a professional qualification such as:
    • ICSA Certificate in Offshore Finance Administration
    • STEP Foundation Certificate in International Trust Management
    • Certificate or Diploma in Fund Administration
  • Working knowledge of Microsoft Office
  • Previous office experience
VIEW JOB

Lawyer

REF: 323 | Legal
  • Location: Cheltenham
  • Type: Permanent
  • Job #323

Purpose of the role:

You will be responsible for supporting the CEO, CFO, Board and its Committees, Executive and Senior Management and all other employees on legal, regulatory, litigation, reputational and risk management questions arising in connection with all activities of the Company in its countries of operation.

Responsibilities:

  • Support the CEO, CFO and COO on commercial initiatives, including any transactions such as acquisitions, financing, procurement contracts, offtake agreements, non-disclosure agreements, etc.
  • Advise the CEO and CFO on any legal, regulatory, litigation, reputational and risk management issues raised, including strategic initiatives, public statements, corporate governance and all on-going activities
  • Support Company Secretary to ensure the company and all subsidiary and related entities meet their regulatory requirements and that all corporate formalities are observed
  • Project manage the production of the Company’s Annual Reports under the supervision of the CFO, liaising with Board members, Sub-Committees and Senior Management to support and coordinate production of content to meet corporate strategic objectives and compliance requirements
  • Support the CFO with general support on tax management and arrangements between related entities
  • Prepare public announcements relating to regulatory compliance matters
  • Advise on corporate communications, digital marketing and website content, including public statements, ESG strategy, reputational risk matters, vendor procurement agreements and relationships
  • Remain up to date on areas of new legislation that will require changes in process management including GDPR and Modern Slavery
Skills required:
  • Excellent academic credentials
  • UK or Common Law qualification
  • 3+ years of experience, in private practice and, preferably, in-house
  • Broad legal technical skills; experience with corporate, commercial, regulatory and compliance matters
  • Able to build strong working relationships with colleagues across all levels, functions and teams
  • Collegiate; team player
  • Professional and focused; takes work and deadlines seriously
  • Strong communicator; thrives on direct, honest and supportive communication
VIEW JOB

Project Manager (Contract)

REF: 322 | Project/Change Management
  • Location: St Helier
  • Type: Contract
  • Job #322

Purpose of the role:

Our client is looking for an experienced Project Manager to work on project streams concerning the merger of 2 business entities.

Responsibilities:

  • You will manage projects independently and support the Head of Change Management on the implementation of projects within the business
  • Deliver strategic transversal change as directed by the Change Management Committee (CMC)
  • Work transversally across all areas of the organisation
  • Track, manage and escalate issues and risks formulating remediation or mitigation plans as appropriate
  • Actively share best practices within the team and across the business
  • Create and execute clear project work plans and revise as appropriate to meet changing needs and requirements

Skills required:

  • Familiarity with process modelling, workshop facilitation and structured analysis techniques
  • Advance use of Microsoft applications, namely Excel, Word, Project, PowerPoint and Visio
  • Excellent verbal and written communication skills at all levels of business
  • Proven ability to plan, organise and prioritise own workloads and work on own initiative
  • Knowledge of Share Point and Front FIA
  • Knowledge of project methodologies (Prince2, PMP Lean Six Sigma)
  • Five years’ experience leading and delivering business change projects
  • Ability to work transversally across business lines and often across locations in multi-jurisdictional teams
VIEW JOB

Senior Fund Accountant

REF: 321 | Bookkeeping & Accounting, Fund Administration
  • Location: St Helier
  • Type: Permanent
  • Job #321

Purpose of the role:

You will take ownership of other accounting services and management accounts provided to clients of Funds Services.

Responsibilities:

  • Attend client and audit meetings as required in relation to the provision of Financial Statements
  • Attend Audit Committee meetings to present interim reviews and annual audited Financial Statements
  • Liaise with the Company Secretary, Transfer Agency Team, Compliance, Treasury and Trustee(s) as required in the daily performance of duties
  • Assist the Strategic Transaction Team and Onboarding Manager with any new fund launches
  • You will attend client meetings when required
  • Assist with the timely release of NAV / unit prices to various stock exchanges
  • Prepare or authorize clients’ payments/fees
  • Deputise for the head of team and other members as required

???????Skills required:

  • 3-5 years’ experience within the finance industry with experience in financial and management accounts preparation or valuations in Real Estate, Listed Debt Funds or Private Wealth Funds
  • Professional qualification in ACCA/ ACA or other globally recognised accounting qualification
  • Experience of working to tight deadlines and capable of working independently
  • Excellent knowledge of accounting requirements for Investment companies
  • Sound analytical and problem solving skills
  • Strong understanding of financial reporting standards (IFRS, UK GAAP and US GAAP) for both regulatory and reporting requirements
  • Strong understanding of funds and the relevant legislation and regulations
VIEW JOB

Accounts Payable Officer (Contract)

REF: 320 | Bookkeeping & Accounting
  • Location: St Helier
  • Type: Contract
  • Job #320

Purpose of the role:

Our client is looking for an experienced Accounts Payable Officer to support the Accounts Payable Supervisor and Head of Finance in managing, on a day to-day basis.

Responsibilities:

  • Respond to routine queries on vendor payments as appropriate
  • Prepare reconciliations daily/monthly on Accounts Payable accounts
  • Communicate and provide information, by relevant methods, to assist and enable organizational operations and services to all stakeholders
  • You will attend training sessions as required by Accounts Payable Supervisor/Head of Finance and or HR
  • Organize and update data
  • Analyse and interpret financial data as appropriate to the Accounts Payable activity, producing relevant reports when requested by stakeholders/management team
  • Input routine information onto and maintain appropriate electronic and manual systems

Skills required:

  • Knowledge of banking including payments systems
  • Double entry bookkeeping
  • Knowledge of Microsoft Office package with at least a basic knowledge of Word and Excel
  • Accuracy and strong controls consciousness
VIEW JOB

Company Secretary – Funds

REF: 319 | Fund Administration, Operations, Secretarial / Admin
  • Location: St Helier
  • Type: Permanent
  • Job #319

Purpose of the role:

Our client is looking for a Company Secretary with good knowledge of the Offshore Fund industry, particularly with regards to the regulatory requirements, to provide or assist a selection of fund entities.

Responsibilities:

  • Assist and learn the Company Secretarial functions relating to regulated, listed and private equity clients
  • Liaison with Client/Directors to arrange and facilitate Board meetings 
  • Preparation and circulation of material for Board Meetings and attend Board meetings with facilitation and minutes being taken
  • Set up and maintain hard copy statutory record files in accordance with regulatory requirements for all new Companies and ensure timely filing of documents
  • Assist with the maintenance of the teams various Company Secretarial Procedures. Provide information to enable compliance to maintain error/breach reports and logs including liaison with Custodian and internal parties to ensure satisfactory conclusions

Skills required:

  • Exposure to risk/compliance work in the context of fund administration
  • Knowledge of the laws and regulations applicable to the management and administration of a fund operation
  • Desire to learn Stock Exchange listings requirements
  • Should hold or be working towards an industry relevant professional qualification such as ICSA
  • Willingness to learn about the requirements and practicalities of regulated, listed & Private Equity clients
  • At least 2 years relevant industry experience
VIEW JOB

Accountant

REF: 318 | Bookkeeping & Accounting
  • Type: Permanent
  • Job #318

Purpose of the role:

General accounting for a portfolio of companies including preparation of financials for board reporting and management reporting. 

Responsibilities:

  • Preparation of monthly management accounts and reporting template for review by Head of Finance for each company in the portfolio
  • Liaise with Corporate Administration to provide financial reporting for Board meetings
  • Preparation of payment files for approval by authorised signatories
  • Preparation of annual, quarterly and monthly planning processes for review
  • Preparation of budgeting and cash flow forecasting
  • Cash flow monitoring, management and reporting
  • Completion of adhoc requests or projects as requested by Head of Finance
  • Provide, where requested, training and development to other members of the team
Skills required:
  • Professionally Qualified Accountant / Qualified by experience
  • Ability to work independently
  • Detail orientated
  • IT system knowledge including strong Excel skills
  • Interpersonal Skills
  • Effective written and verbal communication to internal and external stakeholders (as required)
  • Analytical and problem solving
  • Accuracy / Attention to detail
  • Numeracy
  • Time Management
  • Prioritisation
  • Organisational
  • Troubleshooting skills
  • Demonstrate the ability to respect and maintain the strictest standards of confidentiality, both within and outside the business
 
VIEW JOB

Client Services Administrators

REF: 317 | Corporate Services, Trust Administration
  • Location: St helier
  • Type: Permanent
  • Job #317

Purpose of the role:

You'll have a key role in providing a wide range of administration services to a high quality and diverse portfolio of clients in the provision of corporate and fiduciary services.

Responsibilities:

  • Provide on-going administration support to the team as required for the administration of a diverse portfolio of corporate and fiduciary clients and ensure that client relationships and transactions are conducted effectively and to a high standard
  • Ensure client expectations are properly managed and valuable relationships are nurtured
  • Assist with the effective administration of workload to include timely and accurate processing of work, effective prioritisation, meeting transactional, statutory and internal procedural deadlines and managing WIP and debt collection
Skills required:
  • A strong academic background with either a relevant professional qualification (such as STEP or ICSA at foundation level or higher) or working towards such relevant professional qualification will be an advantage
  • At least two years' corporate administration experience would be ideal
  • Good working knowledge of Microsoft desktop software. Knowledge of specialist industry software e.g. Practice Management Systems (Viewpoint/Navision) Document Management Systems (Worksite) will be an advantage
  • Must be able to demonstrate initiative, be proactive, accurate and well-organised
  • Excellent communication and interpersonal skills are essential, together with the ability to build relationships, working as part of a team to achieve a common goal and be self-motivated and career driven
VIEW JOB

Senior Associate / Senior Administrator – Group Company Secretarial

REF: 316 | Secretarial / Admin
  • Location: St. Helier
  • Type: Permanent
  • Job #316

Purpose of the role:

You will be responsible for delivering the below as part of the Group Company Secretary (GCS) Department ensuring strict and professional compliance is met with all relevant statutory and regulatory requirements for the Board and its associated companies.

Responsibilities:

  • Undertaking the scheduling and organisation of all relevant meetings such as; collation and distribution of Board pack materials, minute taking/drafting, ensuring the regular and accurate update and maintenance of statutory, internal and external records and diary and email management
  • Perform a range of administration relating to Shareholder Services including the input of share trades, option exercises, update of shareholder information and report creation and checks against and submissions to Companies House
  • Drafting, administering and disseminating shareholder communications, including GDPR updates
  • Preparation, delivery and maintenance of AML and KYC requests
  • Diarising the renewal of trade marks
Skills required:
  • Hold a minimum of 4 years relevant, company secretarial administration experience, in a professional services or financial services firm
  • A relevant professional qualification or part qualification such as STEP or ICSA is desirable
  • Exceptional organisation / time management skills
  • Attention to detail
  • Excellent oral and written communication skills
  • Proactive approach
VIEW JOB

Senior Associate, Compliance Monitoring – Risk and Compliance

REF: 315 | Risk and Compliance
  • Location: St. Helier
  • Type: Permanent
  • Job #315

Purpose of the role:

You will cover all aspects of compliance monitoring and reporting across all regulated entities, alongside another monitoring colleague to ensure the compliance monitoring programmes are delivered as necessary.

Responsibilities:

  • Ensure the compliance monitoring programmes are in line with business and/or legislation/regulatory changes and feed into the Combined Risk Assessment tool
  • Ensure the compliance monitoring programmes are conducted in a timely manner and on a risk based approach, escalating any high risk findings
  • Work alongside key stakeholders on any findings identified and proactively manage communications in respect of the appropriateness of any remediation actions required
  • Provide supportive oversight of the actions and progress of any team colleagues assisting with monitoring activities
  • Ensure relevant reporting/MI risk based analysis and commentary is produced
  • Work in conjunction with internal audit regarding oversight activities
Skills required:
  • Significant compliance or compliance monitoring experience in a regulated business; preferably a Trust Company Business environment
  • Ideally hold an ICA Diploma
  • Experience in developing, interpreting and ensuring implementation of policy
  • Ability to liaise and communicate with key stakeholders to meet required standards is required
VIEW JOB

Senior Fund Administrator

REF: 313 | Fund Administration
  • Location: St Helier
  • Type: Permanent
  • Job #313

Purpose of the role:

To be responsible for the effective and efficient administration of a portfolio of more complex (largely Islamic) real estate structures, dealing with clients and intermediaries on a daily basis and reporting to the Team Manager to pro-actively develop and build solutions to meet client needs and grow long term relationships.

Responsibilities:

  • Ensure that all administration and client services issues are attended to in accordance with the procedures manual in force at any given time and with relevant client agreements, other documents and regulatory requirements
  • Attend meetings with clients and/or their advisers and the development of the relationships with them; usually with the Team
    Manager or Director, including preparation of Board meeting minutes and general meeting notes where applicable
  • Attend to correspondence with clients and/or their advisers on all matters in a timely and efficient manner
  • Ensure that agreed reporting deliverables relating to client activities are prepared in an accurate and timely manner in accordance with agreed requirements
  • Responsible for providing any other relevant information to the clients and/or their adviser or to third parties at the request of the client
  • Responsible for the efficient day to day management of all client affairs in accordance with the terms of appointment including the maintenance of all relevant records for the relevant structure
  • Undertake client transactions, expected to include (but not restricted to) investment transactions, lending arrangements, payments and investor subscriptions and redemptions
  • Maintenance of statutory records in conjunction with the Corporate Secretarial Team
  • Preparation and submission of regulatory deliverables to the relevant regulatory body in conjunction with the Compliance Team
  • Complete tasks that arise as a result of client reviews undertaken by the Compliance Team and other internal control reviews in a timely and efficient manner
  • Ensure that all required KYC and Customer Due Diligence information is collected from clients and other third parties and considered in accordance with the procedures manual
  • Ensure that accurate bookkeeping of client transactions is performed by the relevant team member in accordance with the procedures manual
Skills required:
  • Constantly looking for ways to do things better, faster, or more efficiently
  • Listening to, understanding, and taking into account the needs of others
  • Doing the right thing for clients, staff and shareholders
  • Working seamlessly together to achieve more than you could do alone
  • Accepting the part you have to play in making the company a successful business for all its stakeholder
  • Taking opportunities or tackling problems with conviction and with a smile
 
VIEW JOB

Private Equity Administrator (Level 2)

REF: 312 | Fund Administration
  • Type: Permanent
  • Job #312

Purpose of the role:

As an experienced Administrator within our client's Private Equity team, you will be responsible for delivering a first class administrative service to a small portfolio of clients, maintaining and enhancing client relationships on your own portfolio.

Responsibilities:

  • Liaising with clients on day to day matters
  • Assist more senior member of staff with their client portfolio
  • Maintain statutory books for own portfolio (C/I)
  • Prepare client appropriate regulatory documentation (including, where appropriate, NRL returns and HMRC filings)
  • Prepare payment instructions for online banking systems and written instructions, with supporting documents for own clients
  • Understand the different requirements/process for payments for high risk clients
  • Maintain schedule of payments required for own clients
  • Delegate payment instructions for own clients to more junior staff, if appropriate monitoring for receipt of funds and providing confirmation when received for own clients
  • Delegate monitoring of receipt of funds to more junior staff, if appropriate
  • Source documents annotated appropriately for Accounts department
  • Assist with the review of accounts /financial statements
  • Email day to day correspondence for own clients – ready for review by senior staff
  • Delegate more basic correspondence to junior staff, if appropriate and review prior to verification by senior staff
  • All day to day correspondence for own clients
  • Delegation of covering letters, sending documents out and basic letters to more junior staff

Skills required:

  • Studying towards: –
    • COA
    • ICSA Certificate in Offshore Finance Administration
    • STEP Foundation Certificate in International Trust Management
    • Certificate or Diploma in Fund Administration
  • Studying for or a willingness to study for: •
    • ICSA Diploma
    • STEP Diploma
  • A minimum of 2 years’ relevant industry experience, preferably administering corporate clients
  • An understanding of the local finance industry, legislation and regulatory requirements
VIEW JOB

Client Relationship Manager

REF: 310 | Banking and Investments
  • Type: Permanent
  • Job #310

Purpose of the role:

Our client is looking for Client Relationship Managers to create, nurture and develop long-term relationships with their clients throughout their entire life cycle. 

Responsibilities:

  • Building excellent long-term relationships with existing clients, maintaining regular exchange with them and advising them on how the company can support their growth plans
  • Answering clients’ questions in a solution oriented manner
  • Collecting regular feedback from clients and sharing it with the internal teams as appropriate
  • Managing, monitoring and assuring client satisfaction
  • Collaborating with internal teams to address customers’ needs
  • Identifying cross selling opportunities with existing clients
  • Assuring the company is and remains client’s preferred partner
  • Assessing and assuring client profitability;
  • Assisting in cash collection
  • Monitoring scope of service
Skills required:
  • Minimum a Degree in relevant field (financial services, business, economics, accounting)
  • Minimum 6 years’ managerial operational experience in either Fund, Banking or Corporate
  • Proven track record of meeting and exceeding targets
  • Background in customer service is a plus
  • Excellent communication and negotiation skills
  • Problem-solving attitude
  • Team player and good sense of humour
  • English, and French and German are an asset
  • Proficient in MS Office, with working knowledge of CRM platforms (e.g. Salesforce)
VIEW JOB

Strategic Account Director

REF: 309 | Bookkeeping & Accounting, Fund Administration
  • Type: Permanent
  • Job #309

Purpose of the role:

Our client is looking for a Strategic Account Director to create, nurture and develop long-term relationships with their key clients throughout their organisations.

Responsibilities:

  • You will have to develop a deep understanding of their key clients’ strategy, goals and future demands, being responsible for retaining top customers and nurturing those key relationships over time. As strategic partner and advisor to the client, you will have to discover new opportunities to work together for mutual benefit. You will achieve this by combining:
    • Deep industry expertise
    • High communication skills
    • Strategic perspective
    • Leadership skills
    • Skilled negotiation
    • Value-based approach
  • Relationship Management
    • Being recognized as an Ambassador
    • Building excellent long-term relationships with their strategic clients, maintaining regular exchange with them and advising them on how they can support their growth plans
    • Connecting at all level of the clients’ organization, from C-Suite to Operation Manager and external influencers (Law firms, auditors, Big 4, …)
    • Collecting regular feedback from clients and share it with the internal teams as appropriate
    • Managing and monitoring client satisfaction
    • Collaborating with internal teams to address customers’ needs
  • Revenue Grow
    • Expanding globally the relationships with existing key customers by continuously proposing solutions that meet their objectives
    • Identifying, managing and concluding cross selling opportunities with strategic clients
    • Assuring the company is and remains the client’s preferred partner

Skills required:

  • An excellent communicator, who is able to grasp customer needs quickly and apt in building strong relationships with strategic customers
  • Proven expertise in the development of complex client relationship and an excellent knowledge of the Finance industry
VIEW JOB

KYC Senior Administrator

REF: 308 | Corporate Services, Risk and Compliance, Trust Administration
  • Location: St. Helier
  • Type: Permanent
  • Job #308

Purpose of the role:

You will be responsible for primarily reviewing documentation for new and existing fund, corporate and private clients, evaluating high risk and complex cases for new and existing clients, and analysing policies, procedures and supporting the Manager in the day to day activities of the team.

Responsibilities:

  • Receive, analyse and validate all documentation required to meet Anti-Money Laundering/Countering the Financing of Terrorism (AML/CFT) and KYC due diligence standards, laws and regulations for a wide range of clients with different legal structures and across multiple jurisdictions
  • Adequately complete client periodic reviews for entities/individuals
  • Carry out risk assessments and apply risk categories to new and existing clients
  • Respond to enquiries from the business, relating to all aspects of the client on-boarding and file review processes
  • Maintain accurate and up to date records, ensuring records are filed and stored in line with internal standards and procedures
  • Undertake quarterly quality control checks by conducting exception reporting reviews, and provide analysis and recommendation reports
  • Preparation of monthly management information in accordance with deadlines
  • Reviewing policies, procedures, and system workflows for Client Services team
  • Lead and contribute to projects, initiatives, system and process enhancements that impact the Operations function

Skills required:

  • Bachelor Degree or similar
  • A professional qualification (International Compliance Association (ICA), Society of Trust and Estate Practitioners (STEP) or similar is also desired
  • Minimum 5 years’ experience in the financial services industry
  • Proven experience in ensuring initial and ongoing Client Due Diligence (CDD) and Client Risk Profiles for a wide range of clients
  • Knowledge of entity management systems (e.g. ViewPoint) and investigative search engines (e.g. World Check)
  • Good understanding of AML/CFT Laws and Regulations
  • Able to take responsibility, prioritise, use initiative and to get on with others as a team player
VIEW JOB

Manager, Corporate Services

REF: 307 | Corporate Services
  • Location: St. Helier
  • Type: Permanent
  • Job #307

Purpose of the role:

You will be Responsible for a set of Corporate client relationships and manage day-to-day service delivery needs, in accordance with the departments’ service standards and company policies and procedures.

Responsibilities:

  • Manage ongoing contractual relationships and the operational delivery of services to clients for an account or group of accounts
  • Serve as a primary point of contact for client relationships and ensure client satisfaction
  • Manage the delivery of contracted services to clients to ensure that SLAs (service level agreements) and KPIs (key performance indicators) as defined in the relevant contracts are met or exceeded
  • Ensure all work performed is invoiced on time and in line with client contracts
  • Be jointly responsible with the finance function for any outstanding client debt
  • Be responsible for the implementation of annual fee increases
  • Support Service Delivery lead as a contact person for escalations and ensure client satisfaction
  • Ensure the team builds and maintains strong relationships with clients as well as other teams and provides day-to-day assistance, advice and support
  • Ensure the team has the appropriate level of technical expertise, qualifications and experience to provide the Service and ensure this remains up to date through CPD
  • Promote the organisation's capabilities to clients, identify sales opportunities to be forwarded to the Relationship Managers and achieve contract extensions or additional business within the account(s)
  • Support head of Service delivery for the function to ensure the improvement of their total service delivery to clients
  • To participate and be involved in both regional and group initiatives and projects relevant to the Service where appropriate

Skills required:

  • Minimum 5 years relevant experience with at least 3 years at Assistant Manager or Manager level
  • Ideally to hold JFSC Table 5 qualification
  • Excellent written and verbal communication
  • Strong management skills with a drive to creating and instilling a high-performance culture
  • Customer service oriented with a passion for consistently exceeding client expectation
  • Keen eye for detail and ability to see and implement changes to process to improve service delivery to clients and improve profitability from the services provided
VIEW JOB

Accounting Manager – Private Equity

REF: 304 | Bookkeeping & Accounting, Fund Administration
  • Location: St Helier
  • Type: Permanent
  • Job #304

Purpose of the role:

This is a brand new role within a leading global bank. You will be responsible for the set-up / on-boarding and ongoing accounting of private equity funds.

Responsibilities:

  • Assist in preparation and agreeing accounting reporting templates with client
  • Give assistance with the review of fund documentation and Business Acceptance Committee documentation pertaining to the launch of new funds and provide comments as necessary
  • Ensure the the implementation of appropriate procedures in respect of any new business
  • Prepare / review drawdown, equalisation and distribution calculation in accordance with the fund documentation
  • Be involved in the collection/payment of income/fees/expenses on a timely basis
  • Assist in the completion of all relevant regulatory and tax information provision

Skills required:

  • Experience within the Finance industry and specifically experience in private equity fund accounting preparation
  • Experience in people management
  • A recognised Accountancy qualification (e.g. ACCA/ACA)
VIEW JOB

Associate Director – Private Equity

REF: 303 | Trust Administration
  • Location: St Helier
  • Type: Permanent
  • Job #303

Purpose of the role:

As the Associate Director, you will report to the Head of Client Services and be responsible for a team of Fund Accountants.

Responsibilities:

  • Support with drafting and reviewing of Service Level Agreements
  • Work together with the On-boarding Deal team and assist with the necessary BAU related activities
  • Administer and be involved in the day-to-day servicing of private equity fund clients, ensuring the fund is operating in line with the Service Level Agreement
  • Be responsible for the completion of all relevant regulatory and tax information provision
  • Take charge of all standard and ad hoc investor queries and manage an investor queries log to ensure timely resolution

Skills required:

  • Experience within the Finance industry and specifically experience in Private Equity Fund Accounting preparation
  • Experience in people management
  • A recognised Accountancy qualification (e.g. ACCA/ACA)
  • Excellent working knowledge of fund accounting practices and standards, particularly IFRS, UK GAAP and US GAAP
  • Excellent delegation and time management skills with the ability to prioritise a high volume of time sensitive tasks quickly and appropriately
VIEW JOB

Manager, Tax & Regulatory Reporting

REF: 299 | Bookkeeping & Accounting
  • Location: St helier
  • Type: Permanent
  • Job #299

Purpose of the role:

You will report directly to the Global Operations Director and the Board of each relevant Governance Services company.

Responsibilities:

  • Take responsibility for various client entity reporting requirements including but not limited to FATCA, CRS, MDR, DAC6, Country by Country reporting and Economic Substance
  • Be the business owner of policies and procedures relating to client entity reporting and work closely with the head of Risk and Controls to ensure they remain up to date at all times
  • Manage the technology and reporting framework for client entity reporting and build and maintain an effective solution for the teams
  • Manage the annual cycle of client entity reporting across Jersey, Guernsey and the UK
  • Perform analysis on a variety of legislation to identify specific requirements and changes that may impact client entity reporting. In particular in relation to BEPS, and OECD Pillar 1 and Pillar 2 initiatives
  • Develop solutions and thought leadership on new reporting requirements as they emerge and provide training on related future legislation impacting client entities
  • Manage reporting system upgrades and related testing alongside the IT team and members of the Operations team
  • Collaborate effectively with support staff
  • Assist the Operations team in identifying and implementing process improvements across the business
  • Keep current with latest technologies.

Skills required:

  • You should be educated to degree level or equivalent and have gained a suitable Accounting or Governance qualification as well as having a passion for technology
  • Ideally have 5+ years' experience in an Accounting, or Trust company business with experience of various international regulatory and tax reporting requirements
  • You should be able to demonstrate a flexible and pro-active approach to problem solving, both in an individual capacity and as part of a team, with an ability to apply IT to solve business problems
  • Have particular expertise around client entity reporting and the international tax landscape
  • What is essential is the enthusiasm and capacity to learn and develop including taking initiative to learn new skills and create client entity solutions
  • Must be proactive, have a positive outlook and be well-organised, with good personal management skills and with a proven record of taking ownership of tasks and responsibility for ensuring completion
  • Good verbal and written communication skills are essential, together with the ability to build relationships, working as part of a global team to achieve a common goal
VIEW JOB

Senior Accountant – Real Estate Funds

REF: 297 | Bookkeeping & Accounting, Fund Administration
  • Type: Permanent
  • Job #297

Purpose of the role:

Our client is looking for an experienced Fund Accountant to join them to deliver the financial reporting requirements for a range of complex clients including companies, trusts, SPVs and limited partnerships.

Responsibilities:

  • Prepare financial statements for a wide range of client structures and differing complexity to IFRS or UK GAAP standards
  • Prepare quarterly management accounts
  • Compile a full file of working papers for all financial statements prepared
  • Liaise with Auditors in respect of the financial audit of client entities as required
  • Ensure that financial statements prepared are completed and signed off within client, statutory or regulatory deadlines
  • Attend client meetings in respect of accounting matters as required
  • Preparation of accounts for review by Senior Accounting team
  • Review of administrators transactions on Investran
  • Assist with loading of new clients onto Investran
  • Assist with the creation and maintenance of client specific accounting procedures
  • Liaise with external contacts to obtain and provide required information
  • Assist with and contribute to ad hoc projects as required including administration assistance with clients
  • Liaise with clients and external contacts to obtain and provide required information in a co-ordinated manner with Client Managers and Senior Accounting team

Skills required:

  • Recognised Accounting qualification (ACCA or ACA)
  • At least 1 years PQE
  • Experience of fund industry and general appreciation of fund structures and key documents
  • Experience in producing financial statements to UK GAAP or IFRS
  • Good knowledge and understanding of current industry legislation, regulation and working practices
  • Detailed knowledge of UK GAAP or IFRS
  • Working knowledge of Microsoft Office
  • Working knowledge of Caseware/Value Financials
  • Working knowledge of Investran
  • Working knowledge of Private Equity as an asset class
VIEW JOB

Product Manager

REF: 294 | Bookkeeping & Accounting, Fund Administration
  • Location: St Helier
  • Type: Permanent
  • Job #294

Purpose of the role:

Our client is looking for a Product Manager with strong knowledge and exposure to Fund Accounting and Fund Administration, who understands a range of asset classes to join their Product & Client Solutions Team.

Responsibilities:

  • Support the Business Development and Relationship Management teams
  • Take part in relevant Committees in line with role and required governance
  • Assist the development, parameterisation and delivery of new products into location working with teams
  • Provide input into the overall private capital business plan at local level
  • Help lead and maintain the product matrix related to their service offer to sector
  • You will price new business proposals, produce fee proposals, respond to client requests for proposals and information, and service capability

Skills required:

  • You do not have to be a qualified Accountant; however, this is desirable as you will be involved in pricing, fee monitoring etc.
  • You need to be confident speaking to clients and have the ability to make recommendations and decisions independently (although you will be closely supported by the Head of Product)
VIEW JOB

Senior Manager/AD Funds

REF: 292 | Fund Administration
  • Location: St Helier
  • Type: Permanent
  • Job #292
Purpose of the role:

To manage a portfolio of Funds structures reporting directly to a Director, and to provide support to other Managers in the team.

Responsibilities:

  • Increase impact and credibility to the client, have an increased intervention power
  • Assume progressively the responsibility of mandates for the clients                                        
  • Ensure the link between the needs of the clients, their operational effects and the services of the company 
  • Preparation, with support as appropriate from the Administrative team, of bespoke reporting to clients, adapting and evolving the format of reporting as necessary, ensuring accuracy of figures and timeliness of deliverables.
  • To be able to manage different clients and projects that are technically difficult in all their aspects
  • Oversee an Administration team including providing support and assistance in relation to client matters, training and appraisals
  • Ensure team members complete their timesheets on a daily basis
  • Question and analyse why chargeable hours targets are not achieved
  • Organise and plan own portfolio of clients keeping in mind the company's needs          
  • Always think about efficiency and effectiveness of the account (e.g. responsibility for invoice details, WIP, follow up of any unpaid invoices, fixing and negotiating of budgets, follow up of costs and the progress of the work)
  • Listen to and to anticipate client needs                                                                                                
  • Adapt proposals accordingly
???????Skills required:
  • To be professionally qualified in ICSA/ACCA/ICAEW or equivalent
  • Have 7 years+ experience working in a Funds environment
  • Have advanced accounting/administration skills
  • Good knowledge and understanding of relevant general UK tax principles and tax legislation
  • Have an awareness of US tax rules as applicable
  • Have an attitude that inspires respect and to be capable of taking the lead
  • A high level of tact, diplomacy and confidentiality is essential due to the nature of the work
  • Ability to be proactive with very close attention to detail to ensure work is of a consistently high standard
  • Exceptional, administrative, analytical and organisational skills are essential, with accurate and timely completion of work
VIEW JOB

Wills & Probate Administrator

REF: 291 | Legal
  • Type: Permanent
  • Job #291

Purpose of the role:

Our client is looking for a talented and enthusiastic Probate Administrator to join their growing team and assist in providing guidance and assistance to clients in drafting wills, applying for probate, lasting powers of attorney and administration of deceased estates. 

Responsibilities:

  • To answer the telephone, transfer calls, take detailed messages, arrange appointments and updating fee-earners diary 
  • Provide a word processing service including typing and preparing own correspondence, copy typing when required and able to use Excel spreadsheets
  • Administer and ensure the smooth running of various probate matters
  • Deal with probate enquiries and provide guidance to client at an appropriate level
  • Attend meetings with client with director, associate director or team manager, complete file notes, file opening, initial client compliance checks and preparation of client care letters
  • Have direct client contact at an appropriate level
  • Prioritise post received in the morning and respond to telephone calls and emails received alerting team to all important items
  • Use time management to ensure that all tasks are completed within an appropriate period and to keep clients regularly up to date on matters and costs as they progress
  • Deal with all aspects of estate administration to include dealing with estates of Jersey domiciled deceased clients and overseas clients with assets in Jersey needing probate
  • Gather and update details of assets and liabilities in an estate and collect/discharge when appropriate
  • Drafting letters to asset holders, estate beneficiaries and debtors
  • Gather and maintain accurate records of funds received and paid away in the estate to lead to estate accounts being prepared if appropriate

Skills required:

  • Five years’ Jersey residency required for this role, as required by Control of Housing and Work (Jersey) Law 2012
VIEW JOB

Senior Administrator – Corporate Services

REF: 290 | Corporate Services
  • Type: Permanent
  • Job #290

Purpose of the role:

Our client is seeking a Senior Administrator to join their Corporate Services Department to deliver a first-class administrative service to a varied portfolio of Corporate clients. This is an exciting opportunity to work on a variety of transactions and structures alongside leaders in the industry who bring together a varied mix of skills and expertise. 

Responsibilities:

  • Administration of a varied portfolio of clients, in accordance with procedures
  • Liaising with clients on day to day matters
  • Responsibility for the maintenance of statutory books for own portfolio
  • Responsibility for client appropriate regulatory documentation (including where appropriate NRL returns and HMRC filings
  • Supervise more junior members of staff
  • Delegate tasks on own portfolio to more junior members of staff
  • Coach more junior members of staff in respect of client day to day activities
  • Coach more junior members of staff in relation to the procedures
  • Manage client transactions in accordance with timelines set. Understanding transactions and documentation of them
  • Managing team and Directors to ensure transaction steps are completed accurately
  • Liaising with clients and their advisers
  • Preparation of client adoption documents for own clients
  • Liaising with clients to ensure understanding of structure/transaction
  • Collating CDD documentation

Skills required:

  • Table 5 Qualification
  • Sound academic background
  • Studying for or a willingness to study for:
    • ICSA Diploma
    • Diploma in Fund Administration
    • Any other Table 4 qualification
  • 4 years relevant industry administration experience with at least 3 years’ experience in running own portfolio, preferably with exposure to corporate clients
  • Experience of developing and coaching others on a one to one basis
VIEW JOB

Client Advisor Assistant

REF: 289 | Banking and Investments
  • Location: St. Helier
  • Type: Permanent
  • Job #289

Purpose of the role:

Are you a people person? Do you know how to stay calm under pressure? Our client is looking for someone who can help support the front office while servicing clients.

Responsibilities:

  • Support Client Advisors
  • Be the point of entry for processing client orders
  • Make sure that administrative arrangements and client-related processes are completed
  • Carry out daily transaction processing and complex troubleshooting
  • Keep in contact with internal and external clients

Skills required:

  • Be a team player
  • Motivated
  • Able to work under pressure
VIEW JOB

Senior Trust Officer

REF: 287 | Trust Administration
  • Type: Permanent
  • Job #287

Purpose of the role:

You will draw from your existing Trust experience to build and deliver customer centric solutions to our client's complex and diverse portfolio of clients, gaining their confidence and respecting their working style.

Responsibilities:

  • You will be action orientated and willing to take on new challenges with a sense of urgency, high energy and enthusiasm. You will always be looking for ways to help improve their processes and procedures in the most effective and efficient way possible
  • Help increase productivity, efficiencies and deliver the highest level of client service
  • Act as a role model to implement their group culture
  • Build strong relationships across the wider business and help ensure they are compliant with applicable laws, service standards, company policies and procedures. You will need to have a curious mind and use your own judgement to identify any risks or concerns ensuring you report them in a timely manner

Skills required:

  • The right to live and work in Jersey
  • Strong communication skills are a must
  • You will need to be a team player at heart, have great IT skills, an eye for detail and be very organised so you are able to prioritise your day
  • Knowledge of the Finance Industry in Jersey
  • Working knowledge of Microsoft packages, including Excel, Outlook and Word
  • Preferably ICSA or STEP qualified or working towards ICSA or STEP, or any other relevant qualification
 
VIEW JOB

Fund Administrator

REF: 285 | Fund Administration
  • Type: Permanent
  • Job #285

Purpose of the role:

You will put forward recommendations on managing more complex situations and be responsible for planning and organising your own work. There is a need for liaison and the co-ordination of activities across a number of subsections of the Company. The work involves encountering changing priorities and differing situations.

Responsibilities:

  • Responsibility for the administration of a portfolio of fund structures
  • To maintain the highest standards of administration including the periodic production of reports/analyses to third parties
  • Drafting/preparing less complex documents i.e. minutes/resolutions, as appropriate
  • To liaise with investment advisers, asset managers and other professional advisers
  • Attend client meetings with client directors and managers
  • Maintain client confidentiality
  • Observe CDD at all times
  • Record all time on the Company’s time recording system and ensure narrative is clear
  • Achieve financial targets as determined by management
  • Such other duties as the management may at times reasonably require. This job description is a guide to the principal, current duties of the job. It does not form part of the contract of employment
  • You will be expected to identify gaps in information, and conduct analyses to solve/resolve problems and issues with short-term consequences

Skills required:

  • Roles at this level provide professional advice and/or support, directly or indirectly to team based upon a full understanding of a technical, professional or specialised field
VIEW JOB

Head of Executive Investments Controlling

REF: 284 | Banking and Investments, Bookkeeping & Accounting, Fund Administration
  • Location: London
  • Type: Permanent
  • Job #284

Purpose of the role:

You will Head up the Executive Investments controlling team (EIT). This team is responsible for financial control of the companies and limited partnerships which are used to hold their senior executives’ investments in funds.

Responsibilities:

  • Manage a team of financial controllers responsible for the around 50 entities, mostly Jersey entities and some Luxembourg entities, used for executive incentive and investment schemes
  • Manage the distribution and call processes to ensure smooth and timely cash flows between the funds and the investors in the carried interest and coinvestment structures
  • Manage the monthly and quarterly reporting cycles. Monthly management reporting to the CFO and other key stakeholders, and quarterly valuation reporting to investors
  • Preparation of the quarterly investment valuations and presenting valuations to the Valuation Committee
  • Manage the annual financial reporting and audit process, and ensure statutory filings are completed within the deadlines
  • Oversee the annual tax compliance obligations for the entities and investors. Liaising with internal and external Tax Advisors to ensure all reporting obligations are completed on time
  • Assist with the establishment of new carried interest and coinvestment structures, reviewing LPAs and Shareholder Agreements, working closely with Lawyers and the Corporate Governance team
  • Collaborate with the Jersey Management Committee to ensure policies and procedures impacting the processes of the Executive Investments Controlling team are relevant, fit for purpose and documented accurately
  • Assist in the ongoing success of EPR implementation and digital initiatives
  • Act as the main point of contact for investors and other key stakeholders in relation to the carried interest and coinvestment investments
  • Assist with ad hoc projects which involve the Executive Investment Controlling team
Skills required:
  • Qualified Accountant with +5 years of PQE
  • Proven record of managing a team
  • Financial Modelling
  • Knowledge of IFRS requirements required. Knowledge of Lux GAAP reporting preferable
  • Previous experience on general ledger system of accounting would be useful
  • A high standard of written and verbal English communication skills
  • Strong self-organisational and administrative skills
VIEW JOB

Head of Risk

REF: 279 | Risk and Compliance
  • Location: St Helier
  • Type: Permanent
  • Job #279

Purpose of the role:

To be responsible for ensuring that significant emerging financial, operational and reputational risks are identified at an early stage and for advising senior management, including the Board, on appropriate risk mitigation. The role will build risk and control awareness by helping senior managers embed robust risk management across all areas of the business.

Responsibilities:

  • Always strive for excellent client service and delivery and help junior employees understand the Firm’s ethos of excellence for them to do the same
  • Lead, develop and improve the staff and ensure the team are working effectively and efficiently including providing support and assistance in relation to client matters, training and appraisals
  • Develop and improve existing risk function and introduce new procedures as may be required
  • Keep up to date on all legal and regulatory matters
  • Work closely with the Head of Compliance and the Head of Operations
  • Provide advice on all risk matters
  • Act as point of contact for all staff providing guidance and help on all risk matters
  • Act as main contact point for JFSC
  • Attend board meetings
  • Co-ordinate the annual business risk assessment
  • Proactively providing risk management advice across the group, proactively identifying emerging risks and advising the Board on appropriate risk management options
  • Reporting on key risks, including agreeing mitigating controls and escalating other risks (e.g. in relation to specific deals)

Skills Required:

  • More than 5 years’ experience in senior risk role
  • Have a relevant Financial Risk qualification
  • Ability to understand the business activities and functions including a diverse range of structures and clients and the governance of the same
  • Excellent knowledge of TCB codes of practice, AML/CFT legislation, AML/CFT Handbook and trust & company legislation
  • Compliance knowledge
  • Exceptional, administrative, analytical and organisational skills are essential, with accurate and timely completion of work
  • Excellent interpersonal, written and verbal communication skills, with the ability to communicate at all levels
  • Ability to think clearly and identify issues
  • Ability to manage and motivate the team

 

 
VIEW JOB

Senior Administrator – Investor Services

REF: 276 | Fund Administration
  • Location: St Helier
  • Type: Permanent
  • Job #276

Purpose of the role:

Our client has a new and exciting opportunity for an experienced Senior Administrator to join their Investor Services team. This role is responsible for responding to investor queries, maintaining static data within core systems and ensuring any change requests are completed accurately. There will be client contact as well as lots of interaction with internal teams.

Responsibilities:

  • Act in an interdependent and cooperative way with the other entities 
  • Observe the risks related to their area of responsibility and to empower their people to do the same
  • You will ensure all investor static data requests and enquiries are responded to on a timely basiss
  • Assist with ensuring all investor static data is accurate in order to assist internal teams dealing with capital calls, distribution and drawdown process cycles and investor, tax and regulatory reporting requirements
  • Assist the manager coordinating with CDD/KYC teams to ensure the relevant investor documents comply with KYC/CDD requirements
  • Ensure that all enquiries and change requests are promptly handled via Outlook and their in-house query management system Hobart, to assign, prioritize and efficiently resolve all change requests
Skills required:

 

  • Prior experience of PE and fund administration
  • Good understanding of fund structures
  • Good understanding of Private Equity industry
  • Sound problem solving skills
  • Confident working with different systems
  • Good time management skills
  • Work collaboratively and effectively with other teams within BP2S
  • Excellent attention to detail and organizational skills
  •  
  • Good prioritization skills to deal with a high volume of time sensitive tasks quickly and appropriately
VIEW JOB

Senior Administrator – Family Office

REF: 274 | Fund Administration
  • Type: Permanent
  • Job #274

Purpose of the role:

You will deliver a comprehensive first-class administrative service to a varied portfolio of clients in line with the defined business activities. Maintain and enhance client relationships on own portfolio and to supervise and develop junior team members. 

Responsibilities:

  • Administration of a varied portfolio of clients, in accordance with procedures
  • Liaising with clients on day to day matters
  • Responsibility for the maintenance of statutory books for own portfolio
  • Responsibility for client appropriate regulatory documentation (including where appropriate NRL returns and HMRC filings)
  • Coach more junior members of staff in respect of client day to day activities
  • Coach more junior members of staff in relation to the procedures
  • Monitor the workflow of more junior staff
  • Coach more junior staff in relation to time management and prioritising skills
  • Assist with the review of accounts/financial statements
  • Delegating and reviewing the drafting of basic minutes and resolutions for meetings for own clients
  • Drafting minutes and resolutions for meetings attended for senior staff’s clients by request
  • Circulation of minutes to attendees for comments
  • Finalising of minutes and arranging for signing
  • Delegate payment instructions for own clients to more junior staff – as appropriate
  • Review payment instructions prepared by more junior staff
  • Understand the different requirements/process for payments for high risk clients

Skills required:

  • Table 5 Qualification
  • Sound academic background
  • Studying for or a willingness to study for a table 4 qualification Experience
  • 4 years relevant industry administration experience with at least 3 years’ experience in running own portfolio
  • Experience of developing and coaching others on a one to one basis
  • Experience of administering portfolio
VIEW JOB

Senior Infrastructure Engineer

REF: 272 | IT
  • Type: Permanent
  • Job #272

Purpose of the role:

Our client is looking for an enthusiastic Infrastructure Engineer to join their dynamic and professional Information Services team.

Responsibilities:

  • Ensure the infrastructure that is within your remit are performing in a manner that meets organisational requirements. Ensure any necessary remedial action is carried out in line with the firm's expectations
  • Help shape, develop and refine operational processes to improve confidentiality, integrity and availability
  • Ensure all servers and infrastructure components are kept up-to-date with necessary operating system and infrastructure related security updates
  • Work with other IT teams to report and resolve software, hardware and operational problems
  • Be capable of recovering key technologies in the event of a BC or DR scenario
Skills required:
  • Proven track record in similar organisations supporting a medium sized business
  • Knowledge and understanding of Microsoft Active Directory and Windows Server operating systems (Server 2019, 2016, 2012)
  • Intermediate level knowledge of desktop image management and deployment or application packaging and deployment or patch management and deployment (Microsoft SCCM)
  • Intermediate level knowledge of IaaS products (Azure)
  • Intermediate level knowledge in messaging (Microsoft Exchange, Mimecast, Egress)
  • Intermediate level knowledge of server virtualisation (VMware vSphere, ESXi, Site Recovery Manager)
  • Intermediate level knowledge of remote access technologies (Citrix, SSL/TLS VPN)
  • An intermediate level of knowledge of IP networking (specifically Cisco), telephony, firewalls, LANs, WANs and proxy servers
  • A broad understanding of infrastructure technologies and ideas from beginner IT qualifications such as the CompTIA A+, Server+, Network+ and Security+ are essential
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Administrator – Funds

REF: 268 | Fund Administration
  • Location: St Helier
  • Type: Permanent
  • Job #268

Purpose of the role:

The purpose of the position is to take responsibility for a portfolio of client entities and provide general support to the Funds Division and the wider Group as required.

Responsibilities:

  • Maintain secretarial and governance oversight and control of a cross section of client entities
  • Maintain a high level of communication and interaction with clients, investors and intermediaries as required
  • Maintain excellent client relationships
  • Undertake company incorporations and setting up on their systems
  • Assist in onboarding new investors and client entities including collection of correct due diligence
  • Completion of bank account opening forms
  • Assist with transactions undertaken by client entities whilst involving others where necessary
  • Prepare and disseminate investor call and distribution notices
  • Process investor transfers to include collection of due diligence and FATCA/CRS documentation
  • Preparation and distribution of Board packs for client entity Board meetings where required
  • Attendance at client entity Board meetings and drafting accurate minutes
  • Ensure client requests and ad hoc queries are dealt with efficiently and timeously
  • Take responsibility for ad-hoc projects as requested

Skills required:

  • Proven experience as a Fund Administrator
  • Basic knowledge of the Jersey legal and regulatory environment and in particular the Codes of Practice and AML/CFT Handbook
  • Basic familiarity of FATCA and CRS as they relate to client entities and reporting
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Senior Administrator – Real Estate Funds

REF: 264 | Fund Administration
  • Type: Permanent
  • Job #264

Purpose of the role:

You will deliver a comprehensive first class administrative service to a varied portfolio of clients in line with the defined business activities.  You will have the opportunity to maintain and enhance client relationships on own portfolio.

Responsibilities:

  • Administration of a varied portfolio of clients, in accordance with procedures
  • Liaising with clients on day to day matters
  • Responsibility for the maintenance of statutory books for own portfolio
  • Responsibility for client appropriate regulatory documentation (including where appropriate NRL returns and HMRC filings)
  • Delegate payment instructions for own clients to more junior staff – as appropriate
  • Review payment instructions prepared by more junior staff
  • Understand the different requirements/process for payments for high risk clients
  • Delegate monitoring of receipt for own clients to more junior staff – as appropriate

Skills required:

  • Table 5 qualification
  • Studying towards or a williness to study for: 
    • ICSA Diploma
    • STEP Diploma
    • Diploma in Fund Administration
    • Any other Table 4 qualification
  • 4 years relevant industry administration experience with at least 3 years’ experience in running own portfolio, preferably with exposure to corporate clients
VIEW JOB

Director – Private Wealth

REF: 261 | Trust Administration
  • Location: St helier
  • Type: Permanent
  • Job #261

Purpose of the role:

Are you an experienced client-facing Director with a passion for delivering first-class client service to UHNW families? Our client is looking for an energetic and innovative individual who is an enthusiastic team player and enjoys building trusted client relationships.

Responsibilities:

  • Work closely with the partners in relevant areas on business development, including playing a leading role in client pitches and business development activities
  • Responsible for a portfolio of UHNWI private wealth clients and ensure that client relationships and transactions are managed efficiently and to a high standard
  • Act as a role model to all colleagues and assist with developing teams of motivated, highly proficient governance professionals who act in accordance with the firm's values
  • Ensure that all relevant colleagues have an understanding of the transactions they are working on, provide technical support and training to them as and when required
  • Ensure client expectations are properly managed and valuable relationships are nurtured so as to preserve and maintain their reputation and the potential for repeat work and referrals
  • Effectively manage the day-to-day activities of team members reporting to you to include timely and accurate work, meeting deadlines, managing WIP and debt
  • Ensure consistency of client service levels across all relevant colleagues and deal swiftly with any identified issues
  • Become a go-to expert on the firm's policies & procedures and uphold them at all times
  • Show an awareness of the integration of their Governance Services Jersey office with the Governance Services in other jurisdictions, operating in a unified, consistent and co-ordinated manner
  • Support a unified, consistent and co-ordinated approach with their law firm
  • Build trusting professional relationships with, and collaborate effectively with, the firm's Risk and Compliance team, keep abreast of all relevant regulatory changes and industry standards
Skills required:
  • Deep knowledge of the market for private wealth services to UNHWI clients, and strong connections with the onshore intermediaries operating in that market
  • Ability to manage and prioritise tasks, time and people in order to meet deadlines
  • Highly-developed interpersonal skills; a real team player
  • Strong attention to detail and accuracy
  • Pro-active and service-orientated approach
  • Drive, ambition, an objective-setter who achieves goals
  • Highly-developed skills in (a) identifying risk, especially foreign tax risk, complex fiduciary risk and financial crime risk and (b) managing such risk, including by obtaining, understanding and implementing advice
  • Discretion and demonstrable good judgement
  • Ability to work independently
  • Excellent verbal and written communication skills.
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Associate – Relationship Management / Trust Administrator

REF: 255 | Trust Administration
  • Location: St. Helier
  • Type: Permanent
  • Job #255

Purpose of the role:

The purpose of this role is the provision of an efficient, professional administrative support service to the Relationship Management Directors Trustees and / Senior Associates.

Responsibilities:

  • Communication with third party service providers and with various business contacts, including banks, investment houses, solicitors and property managers/estate agents such communication to be signed off by management
  • Client take on and entity formation/termination
  • Assist with KYC/CDD information collation and system input for client take on
  • Formation of trusts, companies and foundations in any jurisdiction
  • Termination of trusts, companies and foundations in any jurisdiction
  • Assist with transfers in/out of entities from/to other fiduciary providers
  • Assisting in client meeting preparations and efficient follow up of general matters arising
  • Handling documentation and resolutions with regard to transactions and restructures
  • Drafting of resolutions relating to payments and settlements, with assistance from Trustees. Assisting with drafting of Loan Agreements, Powers of Attorney, Facility Documentation, property transaction documents and any other documentation required to facilitate action required
  • Preparation of various forms, including Payment request, Investment Recommendation and Bank Account Opening forms if required
  • Liaison with other teams in the Group involved in managing client bank account and investment account documentation
  • Supporting in the management of compliance issues and maintenance of records ensuring that they satisfy their regulatory requirements plus preparation and supply of due diligence on entities administered to third parties
  • Assisting Directors, Senior Associate and other Associates on ad-hoc client requests, administration of entities and projects as they arise and close liaison with Team Leader/Senior Associates on all tasks allocated
  • Assisting with work overflow for team members and providing absence cover
  • Assisting Directors, Senior Associates and other Associates in investment reviews
  • Liaison with Accountants in the both Jersey and Swiss office in order to ensure that financial accounts are prepared and reviewed in a timely manner for regulatory and tax purposes
  • Continuous review of pending items to ensure timeous follow up and finalisation of tasks providing proper governance around client structures by gaining an understanding of these structure through assisting with day to day activities. This will include ensuring that all documents are correctly filed and systems updated in accordance with the Group’s policy and procedures
  • Any other ad-hoc duties that may be required from time to time

Skills required:

  • Educated to undergraduate qualified level
  • Some experience in the offshore and/or onshore financial services industry
  • Advanced Microsoft Excel and Word plus basic PowerPoint skills
  • Good numeracy skills and a good commercial awareness
  • Solid administration experience
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Administrator – Private Client

REF: 251 | Trust Administration
  • Type: Permanent
  • Job #251

Purpose of the role:

To provide company and trust administration services. There will be a need for liaison and the co-ordination of activities across a number of subsections of the Company. The work involves encountering changing priorities and differing situations.

Responsibilities:

  • To maintain the highest standards of administration including the periodic production of reports/analyses to third parties
  • Drafting/preparing less complex documents i.e. minutes/resolutions, as appropriate
  • To liaise with Investment Advisers, Asset Managers and other professional advisers
  • Attend client meetings with Client Directors and Managers
  • Maintain client confidentiality
  • Observe CDD at all times
  • Record all time on the Company’s time recording system and ensure narrative is clear
  • Achieve financial targets as determined by management
  • Such other duties as the management may at times reasonably require
Skills Required:
  • Roles at this level provide professional advice and/or support, directly or indirectly to team based upon a full understanding of a technical, professional or specialised fiel
  • You will plan and ensure progress within established procedures and clearly defined Company policy

 

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Trainee Portfolio Manager / Admin Support

REF: 242 | Banking and Investments, Bookkeeping & Accounting, Trust Administration
  • Location: St. Helier
  • Type: Permanent
  • Job #242

Purpose of the role:

This position is to provide support to the Chief Investment Officer and Investment Director (primarily) with additional admin support functions to the middle office team. Its purpose is to assist all areas of the business to ensure the highest standards are achieved in Investments, Operations and Client Management (including Compliance). The role will require regular interaction with service providers, other Group entities and clients and you will work closely with other employees to ensure service standards are met. Due to the small team and exposure to various aspects, there is substantial capacity for personal development and transitioning to a portfolio management role.

Responsibilities:

  • Preparation of new business proposals and communication with advisers and trustees, completing and distributing these to requirements
  • Preparation and maintenance of client reporting, marketing reports and strategy factsheets for regular distribution
  • Assist with maintenance and development of website investment content
  • Support the Chief Investment Officer in implementing the investment process, including: –
    • Regularly run stock screening process and prepare stock research notes
    • Update approved stock lists, models and performance records, as required
    • Review portfolio exposure against relevant models and prepare trade instructions to effect agreed model changes
    • Place dealing instructions with custodians and reconcile completion via AssetMax
    • Attend regular Investment Committee meetings, take minutes and provide research input
  • Assist Investment Directors and compliance with onboarding of new clients – agreement completion, CDD checks and internal onboarding processes
  • Work with custodians to ensure required documentation for new clients is complete
  • Assist Head of Compliance in updating records and client files as required
  • Periodic reviews of portfolios to ensure compliance with mandates
Skills required:
  • Preferably Investment qualified (Level 4) e.g., CISI Certificate in Investment Management or PCIAM, CFA Investment Management Certificate
  • Continued personal development/study in a relevant field
  • Good knowledge of investment markets
  • Ability to understand and interpret investment terminology and data
  • Proficiency with Bloomberg research tools and Microsoft Office Suite
  • Strong appetite for development of investment career

 

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Administrator (Level 1) – Real Estate Funds

REF: 240 | Fund Administration
  • Type: Permanent
  • Job #240

Purpose of the role:

You will have the opportunity to deliver a first class administrative service to a portfolio of clients. In addition, you will have exposure to multiple teams, asset classes and an impressive client base and will work within an inclusive and friendly culture, working alongside some of the best people in industry.

Responsibilities:

  • Review data and escalate amendments as required to maintain data integrity
  • Assist more senior staff with their client portfolio
  • Administer under supervision a small number of straightforward, non-complex clients
  • Assist with the maintenance of statutory books and records
  • Assist with preparation of regulatory documentation
  • Liaise with intermediaries
  • Prepare payment instructions including for online banking systems, with supporting documents
  • Understand the different requirements/process for payments for high risk clients
  • Monitor for receipt of funds and providing confirmation when received
  • Prepare basic letters
  • Prepare covering letters sending documents out and basic letters – ready for review
  • Prepare BCF (billing control forms) and WIP (work in process reports) for team
  • Send out invoices to clients
  • Settle invoices
  • Statutory filing (minutes) for team
  • Mark up correspondence for filing and book-keeping
  • Accurate and timely saving of electronic (email) correspondence

Skills required:

  • Sound academic background Experience
  • Studying towards or a willingness to study for:
    • COA
    • ICSA Certificate in Offshore Finance Administration
    • STEP Foundation Certificate in International Trust Management
    • Certificate or Diploma in Fund Administration
  • ACA / ACCA Knowledge
  • Previous office experience
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Senior Administrator – Private Equity

REF: 239 | Fund Administration
  • Type: Permanent
  • Job #239

Purpose of the role:

Our client's multi-jurisdictional Fund Services team have a well-established track-record of working closely with clients and delivering tailored solutions with high quality administration, accounting and tax compliance services. They are looking for an experienced Senior Administrator to deliver a comprehensive first class service to a varied portfolio of clients.

Responsibilities:

  • Administration of a varied portfolio of clients, in accordance with procedures
  • Liaising with clients on day to day matters
  • Responsibility for the maintenance of statutory books for own portfolio
  • Responsibility for client appropriate regulatory documentation
  • Supervise more junior members of staff
  • Delegate tasks on own portfolio to more junior members of staff
  • Coach more junior members of staff in respect of client day to day activities
  • Coach more junior members of staff in relation to their procedures
  • Monitor the workflow of more junior staff
  • Coach more junior staff in relation to time management and prioritising skills
  • Delegate payment instructions for own clients to more junior staff – as appropriate
  • Review payment instructions prepared by more junior staff
  • Understand the different requirements/process for payments for high risk clients
  • Delegate monitoring of receipt for own clients to more junior staff – as appropriate

Skills required:

  • Table 5 Qualification
  • Sound academic background
  • Studying for or a willingness to study for: –
    • ICSA Diploma
    • STEP Diploma
    • Diploma in Fund Administration
    • Any other Table 4 qualification
  •  4 years relevant industry administration experience with at least 3 years’ experience in running own portfolio, preferably with exposure to corporate clients
  • Experience of developing and coaching others on a one to one basis
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Administration Assistant

REF: 188 | Trust Administration
  • Location: St Helier
  • Type: Permanent
  • Job #188

Purpose of the role:

As the Administration Assistant, you will play an active part in the development of our client's offering to its clients and its business as a whole.

Responsibilities:

  • Deliver excellent service to clients in a manner which places the interests of clients second only to their regulatory obligations
  • Provide support to the Directors by taking responsibility for tasks delegated to you
  • Pro-actively take on additional responsibilities and administration tasks as required by your Manager or clients
  • Ensure that all work is undertaken according to their policies and procedures
  • Provide administrative support to the Directors on general client matters to include: –
    • Preparation of Trustee and Director Board meetings and recording minutes
    • Preparation and attendance to distributions and other client related payments
    • Opening client bank accounts and continuing liaison with banking providers
    • Ensure client correspondence records are maintained and updated
    • Maintain client statutory records
    • Assist with the maintenance of client bookkeeping
  • Be a point of contact for clients and intermediaries in the absence of the Client Director
  • Be proactive in communications with clients and intermediaries
  • Be open and transparent when dealing with clients and other members of staff
Skills required:
  • Ensure you are fully aware of the regulatory framework within which they operate
  • Be proactive in identifying and proposing improvements to systems, policies and procedures that will strengthen their defences against operational and regulatory risk
  • Develop a high level of technical knowledge and apply this to the day-to-day administration of their clients
  • Share knowledge and expertise with colleagues
  • Ensure that you meet their policy on CPD requirements
  • Have a few years' Junior Admin / Administrator level experience???????
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Accounts Preparation

REF: 78 | Bookkeeping & Accounting
  • Location: St Helier
  • Type: Permanent
  • Job #78

Purpose of the role:

Our client is currently seeking a highly motivated Accounts Prep with at least 3 years’ experience in a Trust and Corporate environment to join their Accounts team.

Responsibilities:

  • Timely completion of financial statements for an allocated portfolio of entities
  • To ensure the completeness accuracy of client ledgers through timely bookkeeping

Skills required:

  • Good knowledge of Trust and Company Accounting / Bookkeeping
  • Basic knowledge of taxation implications on Trust and Corporate structures
  • Strong awareness of anti-money laundering, regulatory and other compliance legislation
  • You will need to be quick to learn new systems and have excellent communicative skills, as close working relationships between colleagues and clients is the central core of your operations
  • Previous experience in using NavOne Microsoft Dynamics would be favourable, however full external training would be provided
  • Hours of employment are flexible subject to a minimum number of hours per week
VIEW JOB

Senior Trust Officer

REF: 67 | Trust Administration
  • Type: Permanent
  • Job #67

Purpose of the Role:

To undertake the day-to-day administration of a portfolio of Client Company and trust structures.

From time to time to undertake specific additional tasks as advised. Work with the rest of the Fiduciary management team to improve profitability, limit both the business and client’s exposure to risk and provide a quality service to clients.

Client Relationship Management: –

  • Day-to-day administration of a portfolio of fairly complex client cases, including book-keeping entries and the preparation of some financial reports and statements.
  • Have a broad understanding of the principles and practices of offshore trusts, companies and related structures.
  • Ensure mutual understanding of client and the business expectations and commitments at outset and throughout the relationship.
  • Develop long term, profitable business relationships with clients maintaining regular contact and ensuring client confidentiality is respected.
  • Liaison with investment advisors, asset managers and other third parties regarding client affairs as necessary.
  • Understand the principles of managing financial assets and how the performance of stock and currency markets impacts on client portfolios.
  • Critically review a set of company or trusts accounts or other financial reports
  • Have a broad understanding of tax issues and jurisdictions as they relate to client circumstances.
  • Anticipate technical problems when dealing with client issues, think laterally and creatively to find solutions and, where necessary, seek expert advice.
  • Where appropriate, identify and communicate improvements that enhance service to clients and/or profitability to the business
  • Develop a rapport with professional intermediaries and service providers in relation to the conduct of client business.

Business Development: –

  • Meet with existing intermediaries.
  • Develop the existing client base by understanding client needs through effective listening and questioning.
  • Demonstrate to clients the ability, supported by the business skill base and other specialists, to provide advice on all aspects of wealth management.
  • Assist in developing new business opportunities by developing good working relations with professional intermediaries.
  • Keep up to date with changes in the market that have the potential to impact on offshore structures.
  • Keep abreast of product and service developments that may enhance and add value to existing and potential client relationships.
  • Have a general awareness of financial and economic developments globally.
Risk Management: –
  • Understand and apply local legislation relating to drug trafficking, money laundering, terrorist financing and in any other legislation that impacts on the conduct of fiduciary business within the jurisdiction.
  • Report complaints, operational risks, suspicions etc in accordance with local procedures.
  • Ensure that risk issues are reported to the Directors and Compliance as appropriate.
Skills and Knowledge:

Key areas are as follows (note that the senior trust officer is expected to demonstrate these skills or, in the minority, show potential to acquire them):

  • Good knowledge of offshore fiduciary services.
  • A proven track record in handling complex offshore fiduciary issues.
  • A proven track record in client relationship management.
  • Good interpersonal skills for dealing with intermediaries and clients.
  • Excellent time management and organisation.
  • Sound judgement.
  • Good understanding of financial markets and finances in general.
  • Excellent communication skills.
  • Knowledge of compliance issues and the regulatory framework within which they operate
  • You should be educated to A level. The post holder should have a minimum of 5 to 10 years experience in fiduciary services and qualify as a C category person under the JFSC guidelines.

Other Matters

  • The job may entail some work outside normal working hours
VIEW JOB

Trust Officer

REF: 66 | Trust Administration
  • Type: Permanent
  • Job #66

Purpose of the role:

To undertake the day-to-day administration of a portfolio of client company and trust structures.

From time to time to undertake specific additional tasks as advised. Work with the rest of the Fiduciary management team to improve profitability, limit both and client’s the business and clients exposure to risk and provide a quality service to clients.

Responsibilities:
Client Relationship Management: –

  • Day-to-day administration of a portfolio of client cases to include book-keeping entries.
  • Have a broad understanding of the principles and practices of offshore trusts, companies and related structures.
  • Ensure mutual understanding of client and the business expectations and commitments at outset and throughout the relationship.
  • Develop long term, profitable business relationships with clients maintaining regular contact and ensuring client confidentiality is respected
  • Liaison with investment advisors, asset managers and other third parties regarding client affairs as necessary.
  • Understand the principles of managing financial assets and how the performance of stock and currency markets impacts on client portfolios.
  • Have a broad understanding of tax issues and jurisdictions as they relate to client circumstances.
Business Development: –
  • Meet with existing intermediaries
  • Develop the existing client base by understanding client needs through effective listening and questioning.
  • Assist in developing new business opportunities by developing good working relations with professional intermediaries.
  • Keep up to date with changes in the market that have the potential to impact on offshore structures.
Risk Management: –

  • Understand and apply local legislation relating to drug trafficking, money laundering, terrorist financing and any other legislation that impacts on the conduct of fiduciary business within the jurisdiction.
  • Report complaints, operational risks, suspicions etc in accordance with local procedures.
  • Ensure that risk issues are reported to the Directors and Compliance as appropriate.
Skills Required:

Key areas are as follows (note that the trust officer is expected to demonstrate these skills or, in the minority, show potential to acquire them):

  • Good knowledge of offshore fiduciary services.
  • A proven track record in handling offshore fiduciary issues.
  • A proven track record in client relationship management.
  • Good interpersonal skills for dealing with intermediaries and clients.
  • Excellent time management and organisation.
  • Sound judgement.
  • Good understanding of financial markets and finances in general.
  • Excellent communication skills.
  • Knowledge of compliance issues and the regulatory framework within which they operate
  • You should have a minimum of 3 years experience in fiduciary services and qualify as a C category person under the JFSC guidelines.
VIEW JOB

Senior Fund Accountant – Private Equity

REF: 29 | Bookkeeping & Accounting
  • Location: St Helier
  • Type: Permanent
  • Job #29

Purpose of the role:

To work as part of the Fund Accounting team providing Private Equity Fund valuation and Accounting services to Private Equity Funds and underlying private equity fund vehicles, ensuring that they are fully compliant with fund documentation, legal, regulatory requirements and accounting standards to which they are subject.

Ensuring that the provision of Fund Accounting services are aligned with the client SLA’s, all internal and external deadlines are understood and met and all operational policies, procedures and checklists are followed.

Responsibilities:

  • To prepare, review and analyse of monthly, quarterly, bi-annual and annual Financial Statements with supporting documentation under various accounting standards (i.e. IFRS, UK GAAP and US GAAP
  • Prepare monthly valuations, reconciliations of fund draw downs and distributions, accruals, expenses etc.
  • Input double entry bookkeeping to the accounting system
  • Perform cash reconciliation and management for the Funds
  • Prepare drawdown, equalisation and distribution calculations in accordance with the Fund documentation
  • Prepare Fund investor capital statements as required
  • To prepare Fund and investor IRR calculation as required
  • Attend client and audit meetings as required in relation to the provision of Financial Statements to investors
  • Liaise with various external and internal parties (e.g. client, external auditor, other offices etc) in the day to day accounting of the Fund and other custom reporting and projects for specific investor needs
  • Liaise with internal and external auditors and assist with the year end/interim audit process via a monitored timetable and audit requirement list
  • Provide input in relation to the review and monitoring of existing business process, procedures and checklists to maximise efficiency and productivity in the Private Equity Team
  • Execute group project opportunities relating to the implementation of new product accounting and operational procedures

Skills Required:

  • Professional qualification in accounting
  • Experience within the finance industry with experience in accounts preparation or valuation in equity, debt or private wealth funds
  • Good attention to details
  • An excellent working knowledge of various private equity fund structures (GP/LP/Feeder) and the accounting for these structures
  • Excellent knowledge of US GAAP/UK GAAP/IFRS
  • Good time management skills
  • Good prioritisation skills to deal with a high volume of time sensitive tasks quickly and appropriately
  • Sound analytical and problem solving skills
  • Good working knowledge of Microsoft Office Package with emphasis on Excel and Word
VIEW JOB

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